The college receives and generates a large amount of information every year in various formats such as paper documents, electronic files, emails and photographs. Consequently, departments seek to manage and store this material until its business use expires and it can be disposed of, or be transferred to the LCC Archives.
There are several policies, guidelines, recommendations, best practices and other practical help resources available at LCC to help you with records and information management.
- LCC Records Management Policy (unapproved) – This unofficial policy establishes principles, responsibilities and requirements for managing the College’s records.
- Information Security Policy – This policy, approved by the LCC Board of Trustees, provides protections and implements protective measures to ensure the security, integrity and confidentiality of LCC’s information assets.
- MI Local Records Management Manual – This document includes pages 1, 3 & 4 of the full document from March 2018. It clarifies the Michigan laws for public records and retention and disposal schedules.
Guidelines & Recommendations
- LCC Paper Records Storage Guidelines – Guidelines to help ensure that each department’s paper records are appropriately protected and stored until they surpass their retention period.
- Digital Document Imaging – Questions to answer before starting a scanning project.
- File Naming Standards – These guidelines are to be used as a basis for naming electronic documents using a sensible and consistent approach.
- Folder Structure Standards – Guidelines to help standardize and maintain a structured folder system for electronic files.
- Records vs. Non-records at LCC – This document, located on the Retention page, can help clarify the difference between the two as well as provide examples of non-records.
- LCC Acronyms and General Terms Dictionary – The dictionary is a non-exhaustive list of acronyms, initialisms, phrases and abbreviations as well as common general terms used by staff (and students) at LCC along with the meaning or definition of each item. It can be found on the Data Governance Committee website.