The Records and Information Management (RIM) program strives to create a unified, consistent, efficient and effective approach to the management of records and information resources in all formats throughout Lansing Community College, across all divisions, departments and campuses.
The key to better records and information management is to make it part of an ongoing business process so that records are appropriately stored, transferred, and disposed of in the normal course of business, not simply when space runs out or when staff retires. Doing so will reduce the costs and burdens caused by systems or space limitations and by staff turn-over.
To help with this the RIM program develops, implements and monitors LCC records and information management functions including:
- Disposal and disposition
- Document and data storage
- Records management policies, guidelines, best practices & recommendations
- The preservation of materials of enduring historical value in the LCC Archives
Records retention is the length of time required for keeping documents, records, data and other information resources in order to assure that they support business functions for as long as needed. Information about how long to keep LCC records can be found in the Retention Schedules which are state-approved documents that identify how long records must be kept, when they may be destroyed, and which records should be sent to the LCC Archives for permanent preservation.
Records retention resources:
- Retention Schedules on the O:\ drive (O:\Interdivisional\LCC-Records_Management_and_College_Archives\Records Retention Schedules)
- Records Retention - 5Star Knowledge Base article, which includes:
- LCC Retention Schedules List
- Retention Quick Guides (for nine different record categories)
- Definition of Retention Codes
- Official Records vs Non-Records at LCC
Disposal of materials should be done in the normal course of business and in compliance with LCC’s approved Retention Schedules. In addition, the materials should be disposed of properly according to the sensitivity of their content as per the Information Security Policy to ensure appropriate protection of the information during the disposal process.
To ensure the security, integrity and confidentiality of the information in the custody of LCC, the LCC Information Disposal Guide provides the information necessary for proper disposal of materials (records, non-records and other documents).
Records disposal resources:
- Records Disposal Eligibility - 5Star Knowledge Base article
- Records Disposal Guidelines - 5Star Knowledge Base article, which includes:
- LCC Information Disposal Guide
- LCC Information Disposal Guide - Decision Tree
Policies, Guidelines & Recommendations
There are several policies, guidelines, recommendations and practical help resources available to help you make records management decisions and learn more about best practices:
- RIM Policies, Guidelines & Recommendations - 5Star Knowledge Base article, which includes:
- LCC Records Management Policy (unapproved)
- LCC Information Security Policy
- MI Local Records Management Manual - March2018 (pages 1-3-4)
- LCC Paper Records Storage Guidelines
- Digital Document Imaging: Questions to Answer Before Scanning
FAQs about RIM
The answers to the Frequently Asked Questions found in the 5Star Knowledge Base article: RIM FAQs should provide a better understanding of the main areas of records and information management as well as more information about RIM activities and resources at LCC.
The LCC Archives is the official repository responsible for collecting, preserving, and providing access to materials related to LCC that have enduring historical value. The archives is not yet open to the public, but the LCC Archives website provides information about what is contained in the archives, as well as what other resources about LCC history are currently available.
RIM Contact Information & Other Resources
- Contact information for the RIM program can be found in the RIM Contact Information - 5Star Knowledge Base article.
- The LCC Acronym Glossary is located in the 5Star Knowledge Base article.