Credit and Non-Credit Courses | Drug Free Workplace | Dual Enrollment Program | Due Process | Emergency Management Policy | Employee Personnel Files | Employment of Relatives - Nepotism and Workplace Consensual Relationships |  Equal Opportunity and Nondiscrimination Policy Statement | Evaluation Policy | Executive Summary Reporting Policy | Facilities Master Plan Policy | Facilities Use Policy

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CREDIT AND NON-CREDIT COURSES

1. Purpose

The College has established criteria for credit and non-credit courses so that course offerings meet the demands of business, the community, and comply with state regulations.

2. Scope

This policy applies to all credit and non-credit courses offered by the College.

3. General

Courses that are offered for credit must meet all of the following criteria:

• Some objective tool must be used to measure student's performance (i.e., test, class project, demonstration of mastery).

• All classes shall have a time requirement based on contact time correlated to mastery of the subject area (based on the 800 minute state requirement).

• Even though designated a credit class, such classes can be "audited" by students who do not need academic credit.

• Curriculum must be approved through the division's instructional process when designated as a credit course.

• Classes must have learning outcomes and objectives.

New credit courses are required to go through the college's existing processes for approving new courses and curricula.

When a new course is proposed and implemented, it is decided at that time if it is credit or non-credit. If a non-credit course later becomes a credit course, then it will need to go through the divisional process at that time.

Non-Credit Courses

• Courses that do not meet all of the above criteria are offered for non-credit.

• Once a student takes a class for non-credit, it is not possible to request credit for the class because the same academic standards were not in place at the time of enrollment.

Note: There are other ways to evaluate student competencies (i.e., experiential credit or competency testing if available). Students seeking credit should see the college's catalogue about policies for testing out of classes or evaluation of experiential credit. While non-credit and fee-for-service activities are not reported in some college enrollment reports, they are still counted as part of the college's activities.

4. Responsibility

The College Provost is responsible for the leadership in preparing procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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DRUG FREE WORKPLACE

1. Purpose

The purpose of a policy is to ensure a safe environment for employees, students and guests.  It is important to establish a clear policy that specifically addresses a drug free workplace.

2. Scope

This policy applies to all College employees.

3. General

The unlawful manufacturer, distribution, dispensation, possession, or use of a controlled substance is prohibited on all College owned or operated property.

As required by the Drug Free Workplace Act, any employee found to be in violation of the above prohibition shall be subject to (1) mandatory participation in drug abuse assistance or rehabilitation program as a condition of continued employment; and/or (2) disciplinary action, up to and including discharge or dismissal.

Furthermore, as a condition of continued employment, any employee who is convicted for a violation occurring in the workplace of any state or federal criminal statute involving manufacturer, distribution, dispensation, use, or possession of any controlled substance shall notify the Director of Human Resources of the conviction no later than five (5) working days after such conviction.  Failure to timely report such conviction shall subject an employee to disciplinary action, up to and including discharge.  Any employee who is convicted as described above shall be subject to (1) participation in a drug abuse assistance or rehabilitation program as a condition of continued employment; and/or (2) disciplinary action, up to and including discharge.

The College offers educational and referral services to employees aimed at preventing substance abuse and assisting in rehabilitation, if desired, through referral to agencies offering such services.  Interested employees should contact the Human Resources Office.  All inquires are confidential.

4. Responsibility

The College’s Executive Director of Human Resources is responsible for the oversight of this policy.

Adopted: January 21, 2003

Failure to follow this policy may result in disciplinary action up to and including termination.

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DUAL ENROLLMENT PROGRAM

1. Purpose

The College recognizes that there are instances where high school students are academically ready to earn college credit. In these instances, the College will provide qualified students with educational enrichment through dual enrollment.

2. Scope

This policy applies to qualified high school juniors and seniors.

3. General

Dual enrollment affords students educational enrichment in specific areas where unusual ability and interest are displayed, especially in courses and academic areas not available in the students' high school. High school credit may or may not be granted at the discretion of the participating high school.

In order for a student to qualify for dual enrollment the following conditions must be met.

Applicants must:

1. Be working toward high school graduation requirements;

2. Have attained junior or senior high school standing prior to applying for the program.

3. Complete a College application;

4. Submit written approval from their authorized high school official each semester of attendance;

5. Mail or bring the application, the nonrefundable $10 application fee,
   and letter of authorization to the LCC Enrollment Services/Admissions Office prior to enrolling in classes. Applicants may also submit an online application via the internet at our web address http://www.lcc.edu.

6. Comply with basic skills assessment and any additional approvals or prerequisites established by the department for the course(s) in which the student wishes to enroll.

4. Responsibility

The College's Registrar is responsible for preparing procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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DUE PROCESS

1. Purpose

Lansing Community College recognizes and is committed to upholding "Due Process" which is the guarantee of student civil rights under the Constitution of the United States and the laws and regulations of Michigan and Lansing Community College. Due Process is that process which prevents rights from being taken away from an individual without a fair hearing.

The College holds firm to the philosophy that matriculation in college does not deny any rights of citizenship to a student. At the same time, matriculation in college does not relieve a student of the essential responsibilities of citizenship. Thus, the College is constantly aware of the joint responsibilities, shared by the student body and the College, to uphold the principles of "Due Process" in all disciplinary action.

2. Scope

This policy applies to all students who wish to exercise Due Process.

3. General

It is the College's intention to foster and promote an environment of cooperation among faculty, staff, and students. However, the College recognized that conflicts may arise that require third-party intervention. While there are formal processes for resolving conflicts, it is the goal of the College to achieve resolution as rapidly and as close to the origin of conflict as possible through mediation. To this end, the Director of Student Relations and the Director of Equal Opportunity are empowered to mediate situations at their lowest level or to direct the parties involved to the person(s) or department(s) that can best mediate the occurrence. This mediation is predicated on the voluntary agreement of both parties. Matters that are considered too extreme may require immediate referral to the formal process.

LCC students may initiate Due Process through established appeal and complaint procedures. In the appeal process, students may appeal disciplinary action or academic decisions. In the complaint process, students may lodge complaints regarding persons, policies, or procedures at the College. The Judicial Board will hear cases referred to it by administrative officers of the College or by individual students through the established appeal and complaint processes. The student has the right to request a public or private hearing, but the decision rests with the College, after considering the wishes of the parties involved.

The Judicial Board's determination shall be made on the basis of whether it is more likely than not that the earlier determination is appropriate. Decisions rendered by the Judicial Board will be made by a simple majority vote of the total membership of the Judicial Board. Decisions rendered by the Judicial Board will be final unless appealed to the President. In addition, the Judicial Board is empowered to make recommendations based on decisions rendered.

Any student who has questions regarding Due Process, student appeals or complaints should contact the Director of Student Relations.

4. Responsibility

The College's Dean of Student and Academic Support in conjunction with the Director of Student Relations is responsible for preparing procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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EMERGENCY MANAGEMENT POLICY

1. Purpose

The purpose of the emergency management policy is to provide for the mitigation, preparedness, response, and recovery from natural and man-made disasters, and incidents of terrorism within the property governed by Lansing Community College; to establish a department for this purpose; to provide for the coordination and utilization of all resources in an emergency or disaster; and to provide a means through which the President and Board of Trustees may exercise authority and discharge responsibilities vested in them by this policy and Michigan Compiled Laws, Sections 30.401 et seq. or Act No. 390 of the Public Acts of 1976, as amended.

2. Scope

When circumstances within the property governed by Lansing Community College indicate that the occurrence or threat of occurrence of widespread or severe damage, injury or loss of life or property exists, the President may declare a Campus state of emergency. Such a declaration shall be forwarded to the Chief Executive Official of the local government entity where the emergency or disaster occurs, and be promptly filed with the Department of State Police, Emergency Management Division. This declaration shall not be continued or renewed for a period in excess of 7 days except with the consent of the Board of Trustees.

If the President invokes such power and authority, he/she shall, as soon as reasonably expedient, convene the Board of Trustees for one or more emergency meetings in accordance with the open meetings act to perform its normal governing duties as the situation demands, and will report to that body relative to emergency activeness. Nothing in this policy shall be construed as abridging or curtailing the powers of the Board of Trustees unless specifically provided herein.

3. General

1. Definitions

   As used in this policy:

   Act means the Michigan Emergency Management Act, Act No. 390 of the Public Acts of 1976, as amended.

   Disaster is an incident whose nature and impact extends beyond the College and disrupts not only operations and functions of the institution, but also those of surrounding communities, including but not limited to, fire, flood, snowstorm, ice storm, tornado, windstorm, water contamination, utility failure, hazardous peacetime radiological incident, major transportation accident, hazardous materials incident, epidemic/pandemic, air contamination, drought, infestation, explosion, or hostile military or paramilitary action, or similar occurrences resulting from terrorist activities, riots, or civil disorders.

   District Coordinator means the Michigan Department of State Police District Emergency Management Coordinator. The District Coordinator serves as liaison between local emergency management programs and the Michigan State Police, emergency management division in all matters pertaining to the mitigation, preparedness, response and recovery of emergency and disaster situations.

   Disaster relief force means all departments of Lansing Community College, volunteer personnel and equipment, police officers and employees, and all other persons or groups of persons or equipment identified in the Lansing Community College Emergency Operations Plan as having duties to perform or those called into duty or working at the direction of a party identified in the plan to perform a specific disaster or emergency related task during a Campus state of emergency or disaster.

   Emergency means any incident which disrupts the orderly operations of Lansing Community College or its institution missions, and includes the build-up activities prior to an actual disaster. As defined by the Robert T. Stafford Act, 42 U.S.C. 5131, an emergency is (further) defined as: "Absent a Presidentially declared emergency, any incident, human-caused or natural that requires responsive action to protect life and property."

   Emergency Management Director means the Director of Emergency Management & Safety Services (EMSS) Department who is designated to coordinate all matters pertaining to emergency management within the College.

   Emergency management program means a program established to coordinate mitigation, preparedness, response to and recovery from activities for all emergency or disaster situations within a given geographic area made up of one or several political subdivisions. Such a program has an appointed Emergency Management Coordinator/Director and meets the program standards and requirements as established by the Department of State Police, Emergency Management Division. Lansing Community College has established an Emergency Management Program. The Emergency Management Director is the person designated to address all matters pertaining to emergency management within the College.

   Emergency operations plan means the plan developed and maintained by Lansing Community College for the purpose of responding to all emergency or disaster situations by identifying and organizing the disaster relief force.

   Campus state of emergency means a declaration by the President pursuant to the act and this policy which implements the response and recovery aspects of Lansing Community College emergency operations plan and authorizes certain actions as described in this policy.

   Unified Command Team (UCT) represents the Command function as defined by the National Incident Management System (NIMS). At Lansing Community College, this team is comprised of the President, or alternate as defined in section I, Executive Director of Administrative Services, Vice President of Academic Affairs, Dean of Students, and the Emergency Management Director.

   Vital records means those records that contain information needed to continue the effective functioning of Lansing Community College and divisions and for the protection of the rights and interests of persons under emergency conditions in the event of an emergency or disaster situation.

2. Emergency Management Director; Emergency Management & Safety Services Department

   There is established a department of Emergency Management & Safety Services within the Administrative Services Division for the purpose of coordinating all emergency and disaster mitigation, preparedness, response and recovery activities within the College. The Director of Emergency Management & Safety Services shall have responsibility for the organization, administration, and operation of the office, subject to the direction and control of the President. In his/her absence, the Chief of Police, or the Emergency Management & Safety Services Safety Program Manager will assume the duties as prescribed by this policy and the emergency operations plan.

3. Emergency Management Director duties

   The Emergency Management Director will act at the direction of the President in the coordination of activities during times of major emergencies and disasters.

   The Emergency Management Director shall comply with the standards and requirements as established by the Department of State Police, Emergency Management Division, under the authority of the act in accomplishing the following:

   1. Direct and coordinate the development of Lansing Community College Emergency Operations Plan, which shall be consistent in content with the Michigan Emergency Management Plan.

   2. Specify divisions or departments which must provide an annex to the plan or otherwise cooperate in its development.

   3. Identify departments and personnel to be included in the emergency operations plan as the disaster relief force.

   4. Coordinate the development and maintenance of a College resource manual.

   5. Coordinate the recruitment and utilization of volunteer personnel to augment College resources for emergency management purposes.

   6. Assure the Emergency Management Program meets eligibility requirements for state and federal aid.

   7. Coordinate and/or conduct training and exercise programs for the disaster relief force within the College and to test the adequacy of the Emergency Operations Plan.

   8. Through public information programs, educate the employees and students as to actions necessary for the protection of life and property in an emergency or disaster.

   9. Oversee the implementation of all functions necessary during an emergency or disaster in accordance with the Emergency Operations Plan.

   10. Coordinate the College emergency management activities with those of the city, township, county, state and adjacent jurisdictions, as applicable to the circumstances.

   11. Coordinate all emergency preparedness activities, including maintaining primary and alternate emergency operations centers.

   12. Identify mitigation opportunities within the College and encourage departments/divisions to implement mitigation measures.

   The Emergency Management Director shall supervise the activities of the Emergency Management & Safety Services Department on a continuous basis. With the advice and consent of the President, he/she shall formulate, review and approve policy and operational guidelines for this department as needed.

4. President, or as designated in Section I, duties include:

   1. The President may do one or more of the following under a Campus state of emergency:

      1. Direct the Emergency Management Director to implement the Emergency Operations Plan.

      2. Relieve College employees of normal duties and temporarily reassign them to other duties.

      3. Direct the overall disaster relief effort, including the disaster relief force, in accordance with the Emergency Operations Plan.

      4. Notify employees, students, and the public to recommend in-place shelter or evacuation protective measures.

      5. Request a state of disaster or emergency declaration from the governor as described in Section E (Campus State of Emergency Declaration).

      6. When obtaining normal approvals would result in further injury or damage, the President may, until the Board of Trustees convenes, waive procedures and formalities otherwise required pertaining to the following:

         1. For a period of up to 7 days appropriate and expend funds.

         2. For a period of up to 7 days make contracts, obtain and distribute equipment, materials, and supplies for disaster purposes.

         3. Employ temporary workers.

         4. Purchase and distribute supplies, materials, and equipment.

         5. Make, amend, or rescind policies or rules necessary for emergency management purposes which supplement a rule, order or directive issued by the Governor or a state agency. Such a policy or rule shall be temporary and, upon the Governor's declaration that a state of disaster or state of emergency is terminated, shall no longer be in effect.

5. Campus State of Emergency Declaration

   If a disaster or emergency occurs that has not yet been declared to be a state of disaster or state of emergency by the Governor, and the President determines that the situation is beyond the control of the College, he/she may request the Governor to declare that a state of disaster or state of emergency exists in the College. The Emergency Management Director shall immediately contact the District Coordinator. The District Coordinator, in conjunction with the Emergency Management Director, shall assess the nature and scope of disaster or emergency, and they shall recommend the state personnel, services, and equipment that will be required for its prevention, mitigation, or relief. Notification shall also be sent to the Chief Executive Official of the local government entity where the emergency or disaster occurs.

6. Volunteers, appointment of

   Each College division, department, entity of Lansing Community College is authorized to appoint volunteers to augment its personnel in time of emergency to implement emergency functions assigned in the Emergency Operations Plan. Such individuals are part of the disaster relief force and shall be subject to the rules and operational control set forth by the respective division, department, entity of Lansing Community College through which the appointment was made, and may be reimbursed for all actual and necessary travel and subsistence expenses.

7. Right of Disaster Relief Force

   In accordance with the policy, personnel of the disaster relief force while on duty shall have the following rights:

   1. As employees of the College, have the powers, duties, rights, privileges, and immunities and receive the compensation incidental to their employment.

   2. If they are not employees of the College be entitled to the same rights and immunities as are provided for by law.

8. Liability

   As provided for in the act and this policy, the College, or the agents or representatives of the College, shall not be liable for personal injury or property damage sustained by the disaster relief force. In addition, any member of the disaster relief force engaged in disaster relief activity shall not be liable in a civil action for damages resulting from an act or omission arising out of and in the course of the person's good faith rendering of that activity, unless the person's act or omission was the result of that person's gross negligence or willful misconduct. The right of a person to receive benefits or compensation to which he/she may otherwise be entitled to under the worker's compensation law, any pension law, or act of Congress will not be effected as a result of said activity.

   1. As provided for in the act, any person owning or controlling real estate or other premises who voluntarily and without compensation grants the College the right to inspect, designate and use the whole or any part of such real estate or premises for the purpose of sheltering persons or for any other disaster related function during a declared Campus state of emergency or during an authorized practice disaster exercise, shall not be civilly liable for the death of, or injury to, any person on or about such real estate or premises under such license, privilege or other permission, or for loss of, or damage to, the property of such person.

9. Temporary Absence of President

   During the temporary absence of the President from the College or the inability of the President to perform the duties of the office, the Executive Director of Administrative Services shall act in his/her place for the purpose of performing emergency duties of the President.

   If the President and the Executive Director of Administrative Services are absent from the College, the Lansing Community College Police Chief shall act in his/her place for the purpose of performing emergency duties of the President.

4. Responsibility

The President and the Emergency Management Director are responsible for implementation of this policy.

Failure to follow this policy may result in disciplinary action up to and including termination of any administrative personnel not complying fully, and in sanctions of any Board trustee who does not comply or circumvents the policy.

Adopted: November 19, 2007

Failure to follow this policy may result in disciplinary action up to and including termination.

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EMPLOYEE PERSONNEL FILES

1. Purpose

The purpose of this policy is to make all employees generally aware of their rights regarding personnel files.

2. Scope

This policy applies to all College employees.

3. General

The College is committed to compliance with the provisions of the Bullard-Plawecki Right to Know Act, MCL423.501, et seq. (the "Act").  Employees’ rights under the Act include a right to request and be given a review of their personnel records, a right to be supplied with copies of their records as allowed by the Act, a right to respond to statement in their personnel record, and a right to notice in certain circumstances where third parties seek a copy of their personnel record. 

When the College receives a court order or other request for an employee’s personnel records, the College shall notify the employee by a copy of the request prior to producing the records.

4. Responsibility

The College’s Executive Director of Human Resources is responsible for the oversight of this policy.

Adopted: March 4, 2003

Failure to follow this policy may result in disciplinary action up to and including termination.

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EMPLOYMENT OF RELATIVES - NEPOTISM AND WORKPLACE CONSENSUAL RELATIONSHIPS

1. Purpose

The purpose of this policy is to address concerns where relatives are employed in the same department and where a consensual relationship exists between College employees or with a student, which impacts the workplace.

2. Scope

This policy applies to all College employees.

3. General

Nepotism

Lansing Community College will allow employment of relatives in the same department or administrative unit provided that neither relative directly determines or may effectively recommend the appointment, retention, work assignment, promotion, demotion, compensation, discipline, or working conditions of the person, or immediately supervises the person to whom he/she is related.

The term relatives and related are hereby defined as: current spouse, current domestic partner, mother, father, son, daughter, brother, sister, grandparents, grandchildren, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepmother, stepfather, stepchild or any other relative living in the immediate household.

          Consensual Workplace Relationships

Faculty, staff, and supervisors are expected to be fully aware of their professional responsibilities in consensual workplace relationships, and avoid apparent or actual conflict of interest, favoritism, or bias.  When a sexual or romantic relationship exists between employees, effective steps should be taken by the supervising employee to ensure unbiased evaluation or supervision.  When a sexual or romantic relationship exists between an employee and a student, effective steps should be taken by the employee to ensure unbiased evaluation or treatment.

Consenting romantic and sexual relationships between faculty or staff and their students or between supervisors and their subordinates are full of the potential for exploitation.  The respect and trust accorded a faculty or staff member by a student or a supervisor by a subordinate, as well as the power exercised in an academic or evaluative role, make voluntary consent by the student or subordinate suspect, even when both parties initially have given consent. The development of a sexual relationship renders the faculty or staff member or supervisor and the College vulnerable to possible later allegations of sexual harassment in light of the significant power differential that exists between faculty or staff members and students, and between supervisors and subordinates; and vulnerable to charges of sex discrimination if the faculty or staff member or supervisor affords unwarranted favorable treatment to the student or subordinate.  As such, romantic and sexual relationships between faculty or staff and students (i.e. there is some academic nexus between the faculty or staff member and student), and between supervisors and subordinates are ill-advised. 

  IV.       Responsibility

The College’s Executive Director of Human Resources is responsible for the oversight of this policy.

Approved: January 21, 2003

Failure to follow this policy may result in disciplinary action up to and including termination.

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EQUAL OPPORTUNITY AND NONDISCRIMINATION POLICY STATEMENT

1. Purpose

Lansing Community College is committed to a policy of providing equal employment opportunity and equal education for all persons regardless of race, color, sex, age, religion, national origin, creed, ancestry, familial status, marital status, height, weight, sexual orientation, disability or veteran's status or other status as protected by law.

Equal employment opportunity is a legal, social and economic responsibility of the college and is provided in accordance with applicable federal and state laws and Lansing Community College policy. The college policy and practice at all levels assures the active and positive implementation of federal and state equal employment opportunity laws, executive orders, rules and regulations and College equal employment opportunity policies and guidelines.

The college prohibits retaliation or reprisals against any individual because she/he has filed a compliant or report, participated in an investigation, or otherwise opposed unlawful discrimination.

2. Scope

This nondiscrimination policy applies to admissions, employment, access to and treatment in the college programs and activities. This policy applies to all persons employed by LCC, enrolled as a student, seeking admission to the college and/or requesting employment at or having contracts with the College.

3. General

The College is committed to and reaffirms support of equal opportunity in employment, education and non-discrimination in employment and academic policies, practices and procedures and will examine periodically all employment and academic policies for discrimination on the basis of race, color, religion, sex, national origin, creed, ancestry, familial status, age or disability, marital status, height, weight, sexual orientation, disability or veteran's status or other protected status and take remedial action to correct such discrimination if it is found to exist.

The College values diversity and seeks talented students, faculty and staff from diverse backgrounds. The College does not discriminate in the administration of educational policies, programs or activities; admissions policies; scholarship and loan awards; athletic, or other college administered programs or employment.

4. Responsibility

The College's Director of Equal Opportunity and Diversity Programs (517) 483-5232 is responsible for preparing procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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EVALUATION POLICY

1. Purpose

The purpose of this policy is to assist the College and each of its employees in achieving excellence in performance through an annual evaluation of goals, performance and opportunities for improvement.

2. Scope

This policy shall apply to all employees of the College unless otherwise provided for, or prohibited by, collective bargain agreements.

3. General

All employees covered under this policy shall be evaluated annually in writing by their supervisor.  The College shall adopt an evaluation tool which is designed to facilitate positive interaction between supervisors and employees on the expectations and performance by each employee, including establishment of goals and job relevant performance criteria.  Evaluations shall be done utilizing a standard evaluation format reviewed by the Personnel & Compensation Committee of the Board and approved by the Board.

4. Responsibility

The College’s President, Human Resources Director and each supervisor shall have responsibility for implementation of, and conformance to, this policy.

Adopted: May 15, 2006

Failure to follow this policy may result in disciplinary action up to and including termination.

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EXECUTIVE SUMMARY REPORTING POLICY

1. Purpose

1. This policy is intended to assure that the policy makers are promptly and succinctly informed of significant proposals, changes in previously reported information and other noteworthy information. Such information should also be provided to students, faculty, staff and the public to improve the transparency of information and status of the college and its finances and functions.

2. The Executive Summary shall also be designed to reduce the need for administration to prepare and others to review repetitive material previously presented.

3. Executive Summary reports are intended to increase focus on, and attention to, those items of change or new information that concern the Board, students, faculty, staff and public.

2. Scope

This policy shall commence effective May 15, 2006.

3. General

1. Definitions: an Executive Summary of no more than three pages shall be provided to the Board each month. Such Executive Summary shall, in outline format, identify changes to previously reported outcomes, financial status, operational issues and any such items as a reasonable and prudent person would expect to be of concern and interest to a governing body.

2. Supporting information shall be referenced with page citations, or source, for more detailed information of the items identified in the Executive Summary.

3. Pro Forma and repetitive reports shall not be made but shall be referenced and on file with the Board Secretary for previously reported information.

4. Responsibility

The College's President, Board Liaison and each  Dean and Division Director are responsible for identification of such information as should be reported to the Board under this policy and for preparation and submission of same.

Adopted: May 15, 2006

Failure to follow this policy may result in disciplinary action up to and including termination.

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FACILITIES MASTER PLAN POLICY

1. Purpose

Lansing Community College's campus must be regularly evaluated as to its location, adequacy and suitability to carry out the College's educational mission. Considerations will be made for the educational, social and cultural activities of students, faculty and staff. This will be accomplished through purchase, construction, extension and adaptation of College facilities.

A long range master plan to evaluate, maintain, improve and/or expand the campus shall be annually adopted by the Board of Trustees.

2. Scope

This policy applies to the College's annual and long-range planning process.

3. General

The College's facilities master plan shall include:

1. Evaluation of the campus as to location, adequacy, suitability, convenience, and aesthetics in relation to the College's mission and educational philosophies.

2. Development and annual appraisal of facility maintenance needs with projected costs.

3. A timetable of planned moves, construction and renovations with projected costs, and provisions for any programs displaced during implementation.

Annual plant expenditures should directly reflect an adherence to the master plan.

Annual evaluation of the long-range campus master plan and its progress will be made and submitted to the Board of Trustees for final approval. Factors involved with the development of the master plan will be reevaluated as to relevancy and currency. Both current use and proposed future use will be considered in this evaluation. Adjustments to the master plan shall be made to represent long-range student, employee and community needs.

4. Responsibility

The Vice President for Administrative Services and Finance is responsible to develop procedures to implement this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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COLLEGE FACILITIES USE POLICY

1. Purpose

This document establishes a policy designed to address use of College facilities including rental of available space to outside groups, and use by College sponsored groups/organizations.

2. Scope

This policy applies to all College facilities.

3. General

As a tax supported community college, the primary missions of education and community service will have first priority in the use of facilities on campus. LCC facilities are available for rental or for community use only when LCC classes are not scheduled.

1. Facility Rental to Outside Groups or Individuals
   

   1. Facilities at LCC are available for rental to outside organizations or individuals at fees established by the College provided the following conditions are met.

   2. The organization's stated purpose does not conflict with the primary missions of the College.

   3. The individual or representative of the organization provides signed documentation that they will adhere to all appropriate College policies.

   4. The planned activity is not expected to cause property damage or personal injury.

   5. The individual or organization is not in arrears to the College for prior rentals or other required payments.

   6. The College may request insurance, indemnity or surety bond from anyone using College facilities

   7. The President may agree to waive the fee for certain non-profit, community groups if the President determines that the activity will be of benefit to the College.
      

2. College Sponsored Events
   

   1. College sponsored events are programs which are scheduled or sponsored by College faculty and staff and are planned primarily to benefit members of the College's community. These events include division or department meetings, college-wide forums, College sporting events, and commemorative ceremonies. There is no charge for College sponsored events.

   2. Student Events are events carried out by officially recognized student clubs, organizations and programs. All student events should be coordinated through the Office of Student Life. There is no facility rental charge for officially sanctioned student events.
      

3. Use of Facilities by Employees
   

   1. No facility support may be used for the personal use or personal gain of a College employee. College employees may lease College facilities as "a paying customer" as presented under III A above. Employees who rent available space as an outside individual must pay College published rental rates for space.

   2. For activities closely related to a College employee's professional duties, i.e. employee holds a national, state or regional office of a professional organization, the President may authorize use of campus space without rental charge. Employees may not schedule College facilities for outside civic or personal organizations.

   3. College trustees requesting use of College facilities shall comply with IIIA of this policy and the President may not waive this fee.

4. Responsibility

The College President must assure that procedures are in place to carry out this policy.

Failure to follow this policy may result in disciplinary action up to and including termination.

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