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Adopted Meeting Minutes
December 12, 2005
Regular Meeting

Call to Order

The meeting was called to order at 5:06 p.m.

Roll Call

Present: Brannan, Laverty, Rasmusson, Smith
Absent: Canady, Pelleran, Proctor

Trustee Proctor arrived at 5:22 p.m.


Trustee Brannan led the pledge of allegiance.

Chairperson Laverty asked for everyone to remain standing to observe a moment of silence in honor of Trustee Pelleran's mother who passed away Sunday, December 11.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

Lynn Savage - Good evening. My name is Lynn Savage and I am speaking to you once again as chair of the LCC Labor Coalition on the subject of healthcare. As you'll recall, the Coalition represents all seven unions on campus including MAHE, LCCAA, LCC ESP, the Part-time Clerical Technical Union, AFSCME, Fraternal Order of Police, and the Hotel and Restaurant employees. We're here to ask for your help. Despite our best efforts and considerable hard work at the table, we still have not reached an agreement. We are frustrated with the time and effort we have put forth in an effort to do so. Labor members have worked hard to examine many options for healthcare delivery. Let me quantify that time and effort for you. Just since the beginning of 2005 approximately 12 labor representatives have met with management in over 30 meetings of at least 2 to 4 hours each. Add to that the considerable effort by labor to inform the public through the informational picket and press releases of last month. And finally, consider that many of the labor representatives sitting in these meetings do not have release time from their "real jobs" to do this work. Yet all of us believe this work is critical to the lives of the employees here at LCC and despite those thousands of dollars of work eaten in meeting costs we believe this work and those dollars to be very well spent. We're willing to do the time to make sure that our real jobs get done, but we are discouraged at the lack of progress in negotiations. Among the many goals of the Healthcare Task Force are "maximizing healthcare benefits while minimizing costs, balancing the needs of employees and the financial realities of the College, maintaining the level of healthcare service while keeping costs under control, and providing healthcare benefits to any employee at a cost effective co-pay." We believe our proposals have accomplished these goals. However, there is significant pressure on labor to acknowledge the current trend in healthcare of employees bearing a greater share of the cost. While we agree this is a general trend our analysis shows us already contributing at levels exceeding most of our comparable community colleges and at an equal level as some of the more famous settlements in our community regarding healthcare this past year. Hence our frustration at the table when being asked to possibly contribute yet more in monthly contributions or to accept higher out-of-pocket expenses. Hence our frustration when being asked to possibly change providers to what amounts to greater expense to the College over the next three years and disrupts the lives of our employees to do so. We've traveled a long way. We stand before you as a concerned Labor Coalition. One that has put in an incredible work to get to an agreement. We urge you as Board member to support a fair and equitable agreement that meets the needs of all LCC employees without further delay. Thank you for your attention.

Trustee Rasmusson - Mr. Chair, may I ask Lynn a question. You said you didn't have release time?

Lynn Savage " No, sir. No"

Trustee Rasmusson - My background is with the UAW and our committee had release time.

Lynn Savage - We meet on work time, but that doesn't mean the other jobs "the rest" we meet on work time, yes. It's considered a part-right now it's part of our job.

Trustee Rasmusson - I see. Thank you.

Trustee Smith - I also have one question. When was the last time that the committees have had an opportunity to meet because you stated that you still have no agreement, but you're working hard. When was the last time you had a meeting together?

Lynn Savage - We met last Wednesday and we meet again this Thursday.

Sally Pierce - Hi, I don't have a formal statement today. I just wanted to let you know that MAHE is scheduled to negotiate next week. This is finals week for faculty, so we're not negotiating as a full table, but we are negotiating. Subcommittees are meeting this week. Next week we're scheduled for a 12-hour day. We need to settle this so we can have-so we can move on to other matters. Take care of our students.

Katherine Griffin - Hello, my name is Katherine Griffin and I'm a member of the Developmental Math Department here at Lansing Community College. I'm here to answer a question in regards to negotiations and release time. As a faculty member who has been, up until now, on the negotiating team, I would like to state that no release time has been given to me from my teaching at all; for any reason. And therefore, all the negotiations that I could personally attend had to be when I wasn't teaching, which means that there were times when there were not all faculty present at the table. Also, one of the problems that we had in not getting everyone present at the table at the same time was that there was a communication fall out because of that. So, we've been negotiating since I believe it was March. And we went through the summer and through the fall. We still have no contract. I have left the negotiating team because I cannot continue to teach high-quality programs to students and be available to students and be gone at the table and missing time, important time with students or the department meetings or other places where my expertise is needed. Thank you.

Chairperson and Board Member Reports

Chairperson Laverty

Board Bylaws Discussion

Chairperson Laverty stated that at the November meeting he discussed evaluations for the President, Vice Presidents, Deans and chairs. He also had a meeting with the Labor Coalition regarding this. He said that the hiring process and staffing policy were discussed with the intention to seek feedback from the community and the Labor Coalition. Since that meeting, Chairperson Laverty appointed a committee consisting of Trustees Smith, Proctor, and himself to work on the development of policies and both evaluations as well as the hiring and staffing. He spoke with Ms. Mary Jenkins, who is an expert in this field, and who is willing to come in and work with Board, the administration and staff, as well as the Labor Coalition to try to get as much input as possible in order to help develop a request for proposal in both areas. He asked the Board for a motion to bring in Ms. Jenkins on a contract. His intent is to have a request for proposal ready by the January Board meeting.

IT WAS MOVED by Trustee Smith and supported by Trustee Brannan to contract with Ms. Mary Jenkins to meet with the Board's committee, administration and staff, and the Labor Coalition in order to develop a request for proposal regarding evaluations for administrators, the hiring process and the staffing policy.

There was no discussion.

Roll call vote:
Ayes: Brannan, Laverty, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran, Proctor

Motion carried.

Information and Announcements

-Received a letter from the Association of Community College Trustees announcing that Trustee Smith has been appointed as an associate member to the Diversity Committee.

-He attended a press conference on December 1 regarding the High School Diploma Completion Initiative. The approval for $279,000 from the Workforce Investment Act funds came from the Workforce Development Board and its administrative Board. An additional contribution is forthcoming from the Ingham Intermediate School District. Chairperson Laverty asked Vice President Rich Howard to elaborate on this topic.

Vice President Howard shared that this initiative will serve 40 students and the assessment process has begun and the program will begin in January.

-He attended the Foundation Holiday Open House on December 8.

-On the evening of December 8 the Capital Area Michigan Works! Career Connections and the Capital Area Manufacturing Council hosted the annual dinner and alumni celebration. At this dinner different agencies and individuals were honored who have helped people in the community get back on their feet. Ms. Maggie Sayles, of Lansing Community College, was honored with the "Good Guy Award."

-The Capital Area Michigan Works! appointed Trustee Brannan as the new Executive Director of the Capital Healthcare and Employment Council. He will be working with the College and all the different healthcare units in the tri-county area.

Board Members

Trustee Proctor - Workforce Development Board

He reported that the College is a recipient of some Workforce Investment Act grants and the CEO of the Capital Area Michigan Works! reported that the funding for that program next year has not been reauthorized yet.

Trustee Rasmusson - Year-end Financial Audit

Trustee Rasmusson asked Mr. Bruce Dunn, from Maner, Costerisan and Ellis, to present the year-end financial audit.

Mr. Dunn presented the financial audit to the Board (the audit is on file with the official Board materials.).

There was a question and answer period after the presentation.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Brannan to accept the year-end financial audit.

Roll call vote:
Ayes: Brannan, Laverty, Proctor Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

Trustee Rasmusson presented the following resolution on behalf of the Ad Hoc Committee:


1. That the Board approves and ratifies all of the actions and all of the requests for information made by the Chair to date, including the approval of contracts and services and approval of operational matters, and confirms and confers this authority in the Chair until further direction of the Board.

2. That the Chair is authorized to approve contracts that the Chair determines to be in the best interest of the College.

3. That the Ad Hoc Committee currently has thousands of pages of records, budget adjustments, budget transfers, expenditures and audit items to review, and the assistance of professional help, including Michelle Gallagher, CPA, and forensic accountant, is needed. Therefore, the Chair is authorized to initiate and approve contracts the Chair determines to be of assistance to the Board, including but not limited to the services of Michelle Gallagher, CPA. The Chair's approval of any contract or amendment or billing statement shall constitute the Board's approval.

4. That the Board directs and instructs all auditors and accountants and attorneys for the College, or who formerly were auditors, accountants or attorneys for the College, and all College personnel to cooperate with Jan Lazar and the Mercer Group, Michelle Gallagher, CPA, and her assistants, and to furnish full access to all records, emails, files and accounts, budgets, transactions and documentation requested by them. Jan Lazar, the Mercer Group and Michelle Gallagher shall work under, at the direction of and to assist attorney Beverly Baligad and Foster Swift Collins and Smith, attorneys.

5. The Board Secretary is instructed to furnish a certified copy of this Resolution to all accountants and CPAs for the College including Plante Moran, BDO Seidman, and Maner Costerisan.

IT WAS MOVED by Trustee Proctor and supported by Trustee Brannan to accept the resolution presented by Trustee Rasmusson.

Trustee Smith asked for clarification on the portion of the resolution dealing with the authorizing of the Chairperson to approve all contracts that the Chair determines to be in the best interest of the College. She asked how far the scope of this is.

Trustee Rasmusson responded that currently the Chair is approving some of the personnel and consulting contracts and this motion continues that power.

Trustee Smith asked if this relates to all contracts or only those related to the Ad Hoc Committee.

Trustee Rasmusson responded that it is intended to be both. Primarily this is a result of the Board's October resolution which limits the College contracting without Board approval. There are lots of day-to-day things that need approval.

Roll call vote:
Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

Trustee Rasmusson presented a second resolution on behalf of the Ad Hoc Committee regarding a distinction between Board approval of contracts and Board approval of expenditures. He stated that this resolution would provide a better picture on expenditures as opposed to just contracts. He presented the following resolution:

Resolved, that until further direction of the Board, the Board and Chair shall be informed monthly of all College expenditures over ten thousand dollars, during the previous month. Excluded are payments to union-represented faculty and staff, scholarships, grants, insurance and utilities.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Brannan to adopt the above resolution.

Trustee Smith asked for further clarification on how this motion is going to help get a better picture.

Trustee Rasmusson responded that the Ad Hoc Committee has found that there are number of things that have not been referred to the Board although they are expenditures because they are not viewed as contracts. He would like the Board to get a picture of what is going on to come up with a sensible rule. Trustee Rasmusson stated that Ms. Jan Lazar has developed this for the State and other governmental agencies and should help the Board come up with a good rule.

Roll call vote:
Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

Trustee Smith - Foundation Update

Trustee Smith gave the following highlights of the Foundation Board of Directors meeting she attended:

-The next Foundation Board of Directors meeting will be held on January 19, 2006 when the audit will be presented. The strategic direction of the Foundation will also be discussed.

-She commended the Foundation Office on a great Holiday Open House on December 8 in the Health & Human Services Building. Over 150 attended the event including donors as well as guests. Many were impressed with the facility and she was impressed with the professionalism that takes place at these events. A dedication of the Atrium was made to William and Clair Dart in recognition of their generous contribution to the buy a share Capital Campaign.

-She invited everyone to contribute to the end-of-the year Foundation campaign, which is called Reach for the Stars Campaign that goes towards scholarships for students.

President's REPORT

Informational Items

College Spotlight - TRIO-Student Support Services

Ms. Carol Harton, Director of Instruction in the Student and Academic Support Division, introduced Ms. Valerie Smith, Director of the TRIO program who was successful in securing another five-year TRIO grant that received a perfect score of 100% from three independent grant readers.

Ms. Smith shared that TRIO is not an acronym, but explained that in 1965 congress introduced three programs to help low-income students that included Talent Search, Upward Bound, and Student Support Services and because there were three programs the name TRIO was given. She shared that the TRIO - Student Support Services program serves first generation, low-income, learning and disabled students. There are currently 175 students in the program. She introduced Ms. Vernicka Tyson and Ms. Michelle Johnson, who also work for the Program.

Ms. Smith introduced two students, Ryan Collins and Gloria Folkler. They shared how they have benefited from participating in the TRIO program and how they've learned to make use of all the services at the College.

Trustee Smith commended Ms. Smith and staff for the services and guidance they are providing to students.

President Cunningham congratulated Ms. Smith and staff for having secured a five-year grant considering this grant is usually awarded for only four years.

Financial Aid Update

President Cunningham thanked the financial aid staff and others for their hard work in addressing the various issues. She reported that the loan processing for fall 05 and spring 06 loans and spring 06 awards are up to date. It is anticipated that fall 05 grants and scholarship waivers will be completed by the holiday break. A plan is in place for timely waiver processing for this second semester. President Cunningham commended Ms. Sinsabaugh for her leadership in the Financial Aid Department and for the tremendous progress that has been made. In addition, interviews for a director of Financial Aid have been completed and it is anticipated that a candidate will be selected by the end of the year.

Joint Capital Outlay Subcommittee Resolution

President Cunningham presented the resolution for discussion and will be presented for Board action in the January meeting (it is on file with the official Board materials.) She shared that the Joint Capital Outlay Committee is asking that all higher educational institutions adopt a resolution stating they will comply with the law, which includes any funds spent over a million dollars shall be reported to the State. Some of the higher educational institutions that were surveyed have complied and others have said this resolution is not necessary and others have done a hybrid approach. President Cunningham stated this resolution is being presented for the Board's review to edit, change, or not take any action on it. However, staff is requesting direction from the Board on how to proceed with the request from the Joint Capital Outlay Subcommittee.

She also shared that Vice President Larson and Mr. Chris Strugar-Fritsch met with Representative Pastor where he expressed his opposition to having any type of project labor agreements if and when the College receives Capital Outlay funding. Currently, the College has received a place holder for funds for the University Center. President Cunningham thanked Chairperson Laverty for extending some efforts to make certain this concern went to the highest level of government.

Chairperson Laverty shared that he communicated with colleagues in the construction trade unions and the UAW and this information was in the Governor's office. He also asked if the Committee stated whether there would be any ramifications for not adopting this resolution.

President Cunningham responded, no, not to her knowledge. She referred to Vice President Larson to further address Chairperson Laverty's question.

Vice President Larson responded that the resolution is in response to a letter received from the Committee formally requesting that the College adopt a resolution, but the letter does not specify whether there will be any sanctions if a resolution is not adopted.

President Cunningham asked that the Board provide feedback and discussion on how to proceed.

The Board decided to take action on the resolution at the January meeting.

Action Items

Approval of Minutes - November 21, 2005 Regular Meeting

President Cunningham presented the November 21, 2005 meeting minutes for the Board's approval.

There were no changes from the Board.

President Cunningham stated that under the Approval of Consulting Services the minutes will reflect that staff is "recommending for award" and not that the proposal has been awarded.

Human Resources - Administrative Appointments and Terminations

Administrative Appointments-

Radecka Appiah-Padi, Director of Instruction, Business Department, Business Media and Information Technology

Terminated Employees-

Margaret Smith, Support Staff (Part-Time), Humanities and Performing Arts

Tentative Agreement - Michigan Federation of Teachers

Ms. Stuart thanked the teams for their work in reaching an agreement. She presented the tentative agreement for the Michigan Federation of Teachers (it is on file with the official Board materials.) She stated that these terms will also apply to the non-bargaining administrators.

President Cunningham also thanked the members of the negotiating teams for their work and staying at the table; for respecting each other and working very hard to reach this agreement.

Finance -

Ms. Beckie Beard shared that at last month's meeting, the Approval of Consulting Services was taken off the agenda and Chairperson Laverty approved the following consulting services:

1. Immersive Engineering of Bloomfield Hills, Michigan.

2. Metz Consulting of Brighton, Michigan.

Chairperson Laverty denied the following consulting service:

1. Mr. Anthony Juliano of Lansing, Michigan.

Approval of Bids -

The following bid was presented for the Board's approval:

  1. Federal Indirect Rate Determination. The recommendation is to award this proposal to The Rehmann Group of Jackson, Michigan.

Approval of Consulting Services-

The following consulting services were presented for the Board's approval:

  1. Interim Director of Financial Aid in the estimated amount of $64,000. This is a sole source recommendation to Transformation in Higher Education LLC (Nancy Sinsabaugh).
  1. Consulting Services for Financial Aid in the estimated amount of $59,000 plus expenses. This is a sole source recommendation to Financial Aid Services of Atlanta, Georgia.
  1. Conflict Resolution Services in the estimated amount of $1,500. This is a sole source recommendation to Dispute Resolution Center of Central Michigan of Lansing, Michigan.

There was discussion regarding the bids and consulting services.

Trustee Proctor recommended separating the Human Resources Report, Administrative Appointment and the contract bid for the Dispute Resolution Center. He will be abstaining from voting on the contract because he serves as a volunteer at the Center.

There were no objections from the Board.

There was discussion about the tentative agreement and whether the vote would approve the terms being extended to the non-bargaining administrators.

Trustees Rasmusson and Proctor did not object to the non-bargaining administrators receiving the same benefits as the bargaining unit; however, they expressed concern with the Board not having information in writing regarding what the costs are in extending the same benefits to the non-bargaining administrative unit.

President Cunningham explained that historically this has always been given to the Board as information and they've never had a separate motion on it. She said if the Board would like more information, the administration would be happy to provide it. Historically the Board's approved it in this format.

Chairperson Laverty suggested that the Board vote on the tentative agreement and then additional information would be provided to the Board regarding the costs of extending the terms to the non-bargaining administrative unit.

There was no objection to Chairperson Laverty's suggestion.

IT WAS MOVED by Trustee Brannan and supported by Trustee Smith to approve action items 1, 3, and 4 of the President's Report and vote separately on the bid for conflict resolution services.

Roll call vote:
Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

Trustee Proctor shared that he will be abstaining from voting on the conflict resolution contract for the Dispute Resolution Center of Central Michigan because he serves as a mediator there on a volunteer basis. Trustee Proctor explained that when this item was before the Board last month he recommended that staff contact the Dispute Resolution Center and he assumed it would be at no cost. He further explained that his recommendation was not to go out and secure a contract with the Center.

IT WAS MOVED by Trustee Brannan and supported by Trustee Rasmusson to approve the conflict resolution services bid.

Roll call vote:
Ayes: Brannan, Laverty, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Trustee Proctor abstained from voting.

Motion carried.

IT WAS MOVED by Trustee Proctor and supported by Trustee Rasmusson to table the administrative appointment of the Director of Instruction position.

Roll call vote:
Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

IT WAS MOVED by Trustee Brannan and supported by Trustee Smith that Board approval is no longer required to terminate probationary employees.

Roll call vote:
Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

Trustee Proctor asked for clarification if the termination of Ms. Smith is effective.

Chairperson Laverty responded that was correct.

Trustee Smith asked why the administrative appointment is being tabled again and if it is because sufficient information has not been given.

Chairperson Laverty responded that additional information has been received, but he still has additional questions. He stated that this appointment is tabled until further notice pending the receipt of additional information and a review of the College's hiring process.


Nancy Lombardi - Hi, I'm Nancy Lombardi. I don't think I need a mic. I am speaking now as the chair of the search committee for the Director of Instruction for BMIT division. That committee worked hard. I made sure that there was due diligence and I am extremely upset that the Board has postponed this decision. The person is extremely well qualified for the job. There were faculty, there was staff, there were administrators on that committee. I am personally offended-you want more information? I was the chair of the committee. I'd like you to talk to me.

Chris McKinnon - I'm questioning why we're not looking at non-probationary faculty and staff and why we're excluding them (inaudible) fired for whatever reasons, you know. And so, if we're looking at them selectively, I don't understand why they're being excluded as to-being looked at by the Board. So, I hope that I put that properly, but I have a question as to why.

Chairperson Laverty - You said, non-probationary.

Chris McKinnon - Yeah, the ones you just voted on.

Chairperson Laverty - That was probationary.

Chris McKinnon - Oh, o.k., I'm sorry I'm misspeaking myself. Probationary "pardon me" I know what I mean, but I just didn't say it.

Chairperson Laverty - Do you still have an issue?

Chris McKinnon - I don't understand why probationary are not are being looked at also (inaudible.)


IT WAS MOVED by Trustee Rasmusson and supported Trustee Brannan for the meeting to adjourn.

Ayes: Brannan, Laverty, Proctor, Rasmusson, Smith
Nays: None
Absent: Canady, Pelleran

Motion carried.

The meeting adjourned at 6:45 p.m.

Lansing Community College Trustees

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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