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April 17, 2006
Regular Meeting

Adopted Meeting Minutes

Call to Order

The meeting was called to order at 6:08 p.m.

Roll Call

Present: Brannan, Canady, Laverty, Pelleran, Proctor, Smith
Absent: Rasmusson

Trustee Canady departed at 8:03 p.m.

pledge of allegiance

Trustee Brannan led the pledge of allegiance.


Trustee Pelleran had a resolution to add to the agenda under the audit committee.

Chairperson Laverty moved the National Community College Month scholarship recipient award to the beginning of the agenda, before public comments.

There were no objections.

Limited Public Comment Regarding Agenda Items

Steven Vossler - Chairman Laverty, honored members of the Board members and President Cardenas. My name is Steven Vossler and I am a full time faculty member in the electrical technology and the heating and air conditioning programs at West Campus and an employee of LCC for 25 years. I come tonight to talk about a part of the 2007 proposed budget. That part is the parking/facilities fee of $5.00 per billing hour for credit classes at West Campus, LCC East, Livingston County Center and the Clinton County Center. I am going to speak from the West Campus perspective. I remember a full page in the Lansing State Journal whose head line read "Promise Kept." I call this "Proposal Broken." We as faculty were urged to push the idea of free parking at West Campus even when we moved into the unfinished West Campus building. We were told that free parking would help to make up for: 1.) No counselors at West Campus. 2.) No financial aid advisors at West Campus. 3.) Inability to get ID cards at West Campus. 4.) Library books by delivery only. 5.) West Campus computer lab that is not open Friday, Saturday, or Sunday. 6.) Student cannot purchase text books or other supplies at West Campus. Other points to ponder. 1.) There is no charge to downtown students who do not park, but this proposal would charge everyone at West Campus whether they rode the bus, their bike or car-pooled. 2.) What about EISD students who use the lot from 8 - 10 a.m. & 12 - 2p.m- 3.) What about BCI training customers who come to West Campus? 4.) What about people who come to meetings at West Campus? 5.) My wife is taking a plants class through our landscape technology program at West Campus. Her class meets one night at West Campus. All the rest of her class meetings are on the grounds at MSU. The way I read this proposal, she would be charged this fee. 6.) Will this fee be added on for facility and staff taking classes at one of these locations? 7.) Since there is no charge for parking at the downtown campus after 6p.m., will classes at West Campus after 6p.m.on Saturday or Sunday be free of the charge? I think LCC should keep their promise to students and keep the parking free at West Campus and other sites. Thank you for your time.


Chairperson Laverty

National Community College Month Scholarship Recipient

Introduction was done by President Cardenas

April is National Community College month. Since 1995 Lansing Community College has offered a scholarship to the first baby born on April 1, 2006. The scholarship covers tuition for 24 credits equal to two full time semesters at LCC.

Maya Miller was born on April 1, 2006, 1:18 a.m. at Sparrow hospital.

The scholarship, certificate and gift was accepted by Maya's parents, David and Candice Miller.

Search Process Update

The RFP for a search firm to assist us in the selection of both President and a Chief Financial Officer was a mailed out to 65 different firms across the country. We received back 16 different proposals.

Trustee, Laverty, Smith and Pelleran reviewed the proposals and met today with Evelyn Lynn and Caroline Duda from the purchasing department to narrow the list further.

The committee is inviting four different present to the Committee and Purchasing staff next Tuesday and Wednesday.

Trustee Smith - I would just like to comment on the search process and your update. This is one of the most important tasks that the Board of Trustees performs in terms of choosing its leadership and the first step in the process is a search firm and I was very impressed with the pool of candidates that did respond and the diligence that the committee showed in being thorough about this process.

Information and Announcements


Board Members

Trustee Rasmusson - Audit Committee - Policy Review and Analysis Report/Recommendations - The Mercer Group

Chairman Laverty introduced Beverly Baligad.

Baligad - The Mercer Group, one of the groups commissioned through the Audit Committee, is here to present its final report to the Board, regarding existing policy and procedures. After presentation of the report, the Audit Committee expects to have discussion on the adoption or implementation with the rest of the Board and then with the administration. Presenting tonight is Ms. Jan Lazar.

Lazar stated that the discussion with the Chair of the Audit Committee was that the Board Chair was going to schedule a work session to review the details, recommendations and rational of the recommendations, and promptly adopted some of them in May for implementation in the new fiscal year. They would also be in place prior to the President and CFO search so that candidates would see Board policy and guidance.

Policies include Board Governance, policies related to Sarbanes-Oxley.

Lazar explained that any changes in color are new.

Lazar stated that she had given the Board policies on budget development/budget oversight and on financial reporting and monitoring. Lazar stated that she met with V.P. Larson and Denice Beckwith to go over these. Resulting revision are in the proposed policies.

Lazar referred to the hiring and contract approval authority, stating that it would require a bylaws change to define which position would be hired by and supervised by the Board and recommending that all other hiring be under the president including approval.

Lazar pointed out specific recommendations regarding establishment of compensation policy parameters, and position change review before new a classification is made.

Lazar recommends an analysis of the College's accounting positions in terms of job classifications and compensation citing excessive turnover.

Lazar recommends changes to the Just Cause and Staffing policies with legal advice.

Lazar recommends a capital project budgeting policy, separate from the College's overall budget policy.

Lazar discussed internal and external audit compliance review recommending and internal audit function.

Lazar made recommendations on reporting formats to the Board, including a monthly "executive summary" report at the board. This summary would outline major issues and topics or changes from prior reporting so that the Board can get the highlights and ask questions.

Lazar recommended that policies and procedures be reviewed every three years and be more accessible on the College's website.

Lazar made reference to examples for some community colleges in the region.

Chairperson Laverty asked if the recommendation include everything that Lazar had discussed in the past.

Lazar stated that it includes all except the severance policy. She expressed that the recommendation will get the College on its intended track without undue burden to the administration.

Chairperson Laverty asked the Board if they had any questions and then reminded the Board that a copy of the report is on file with the official Board materials.

Trustee Pelleran expressed her appreciation for the work conducted on the Board's behalf. Trustee Pelleran stated, "I've work around the world to promote transparency in government and this is a fine governmental institution, public institution and we are elected as a governing body for this institution. Governing is not easy but it is necessary and we are in the finest democracy in the world and as much transparency as we can get and muster for this institution will make us better and help us to work hand in hand for the common good and for the community's best interest. So I thank you for your diligence in this effort."

Trustee Smith thanked Lazar for placing other college policies in the report.

Chairperson Laverty stated that there is a lot of work ahead, including workshops, prioritization and approval of the policies. Laverty asked Lazar to provide facilitation of work sessions.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to adopt the following resolution:

Whereas, the Board of Trustees has retained the Mercer Group, Inc., to review numerous issues and policies and to prepare findings and recommendations for Board consideration, and

Whereas, the Mercer Group, Inc., has completed its initial mandate and submitted a very comprehensive report and recommendations, and

Whereas, the Board wishes to insure that the findings and recommendations are thoroughly discussed and implementation strategies put into place,

Now, therefore be it resolved that the Board authorizes an amendment to the current purchase order to have Mercer Group, Inc., work with the Board and with administration on implementation of recommended changes and approves 50 hours for this purpose.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Pelleran, Proctor, Smith
Nays: None
Absent: Rasmusson

Motion carried.

Trustee Smith - ACCT Legislative Summit

Trustee Smith did not have a report.

President's REPORT

Informational Items

College Spotlight - Aviation

President Cardenas asked Dean Danford to introduce the presenter.

Dean Danford introduced Mr. Howard Dillman.

Dillman provided a PowerPoint presentation regarding the Aviation Program (the presentation is on file with the official Board materials.)

There was a question and answer period after the presentation.

Oracle Update

President Cardenas provided a two part update.

The first part is the Oracle update as it pertains to registration. President Cardenas reported that the College is starting registration on Wednesday, April 19 at 12:01am, having completing testing to the system to try and prevent as must slow processing as possible. Cardenas will be keeping board informed of the progress of registration. Cardenas reported a tremendous amount of headway as it relates to Financial Aid and some of the issues related to providing information to students in a timely manner as well as cutting checks in a timely manner.

The second part of the update is the Request for Information with ISCD. Cardenas reported that the College has had a few conference calls with the Vice President from Oracle as well as the Gartner Group, which is a research firm. The College is trying to gather as much information as possible so that we can make a recommendation to the Board in regards to a long term commitment to Oracle or to another technology package.

Trustee Smith asked what type of time delay may occur during peak time? Where is AOL with peak usage time?

Dr. Shanblatt stated that she anticipates we will be in good shape. There is plenty of staff on hand, they are preparing for the worst, planning for the best.

Fiscal Year 2006 Amended Budget

President Cardenas asked Interim Director of Finance, Beckie Beard to present an amended budget. Beard thanked Cardenas, Larson, ELT and budget officers Wood, Provines, Koos, and Beckwith for their work on the budget.

Beckwith presented the fiscal year 2006 amended budget, which was provided in the Board packet.

There was a question and answer period after the presentation.

Fiscal Year 2007 Proposed Budget

Beckwith presented the fiscal year 2007 proposed budget, which was provided in the Board packet.

There were questions and answers provided throughout the presentation.

How much revenue is the registration fee generating?

How much revenue is the virtual College fee generating?

How do these fees compare to other community colleges?

What are the other community College's doing in terms of parking fees?

Trustee Pelleran asked that the record reflect that "the parking fund proposal does not break the promise - there was never a promise."

Siemens Update

Cardenas asked Mr. Chris Strugar-Fristch to provide a Siemens Update.

Mr. Strugar-Fritsch provided a PowerPoint presentation on the Siemens Update (the report is on file with the official Board materials.)

There was a question and answer period after the presentation.

President Cardenas thanked Ms. Norma Mendez for her service to the College. This was her last meeting. She introduced Ms. Benita Duncan who will be helping out as the Board Secretary.

Action Items

Approval of Minutes - March 13, 2006 Special Meeting; March 20, 2006 Budget Workshop; March 20, 2006 Regular Meeting

President Cardenas presented the March 13, 2006 special meeting; March 20, 2006 Budget Workshop; and the March 20, 2006 regular meeting minutes for the Board's review.

There were no changes.

Human Resources - Administrative Appointments, Terminations, and Leaves

Administrative Appointments-

Cheryl Goodman, MPH, ACSW, Interim Director, Student Success, Student Academic Support Division


Isaac Addai, Social Science, Spring Semester 2007

Gary Heisler, Media, Art and Information Technology, Spring Semester 2007

Arlena Dudley Hines, Environmental, Design and Building Technologies, Fall Semester 2006

Connie Meeker, Nursing Careers, Fall Semester 2006

Jack Rotman, Mathematical Skills, Fall Semester 2006

Joseph Warren, Humanities and Performing Arts, Spring Semester 2007

Robert Welch, Environmental, Design and Building Technologies, Spring Semester 2007

Virginia Werner, Media, Art and Information Technology, Fall Semester 2006

Michael Wright, Humanities and Performing Arts, Fall Semester 2006

Bank Resolutions

Dr. Cardenas announced that the bank resolutions were re-designation of authorization from Barbara Larson who left last Friday to Beckie Beard.

Chairperson Laverty pointed out that the first resolution states that "any and all resolutions that would conflict with this resolution are hereby rescinded," and that the second resolution does not have this language.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to make a friendly amended to the second resolution adding that "any and all resolutions that would conflict with this resolution are hereby rescinded."

Finance - Approval of Bids, Approval of Consulting Services

Ms. Beckie Beard presented the following bid for the Board's approval:

Methodology for ADA Accreditation Requirements in the amount of $4,350. The recommendation was to award the bid to DH-Meth-Ed Consultants from Tallahassee, Florida.

There was brief discussion about the bid.

IT WAS MOVED Trustee Pelleran and supported by Trustee Smith to approve the action items of the President's Report.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Smith
Nays: None
Absent: Rasmusson, Canady

Motion carried.

Laverty offered the audience opportunity for public comment before closed session.


IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith that the Board go into closed session for the purpose of discussing the strategy and negotiations connected with the bargaining agreement.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Smith
Nays: None
Absent: Rasmusson, Canady

The Board entered into closed session 8:33 p.m.

The Board returned to open session at 8:55 p.m.



Board evaluated the meeting


IT WAS MOVED by Trustee Brannan and supported by Trustee Smith for the meeting to adjourn.

Roll call vote:
Ayes: Brannan, Laverty, Pelleran, Proctor, Smith
Nays: None
Absent: Rasmusson, Canady

Motion carried.

The meeting adjourned at 9:01 p.m.

Lansing Community College Trustees

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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