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Adopted Minutes
June 11, 2003
Special Meeting

Call to Order

The meeting was called to order at 7:00 p.m.

Roll Call

Present: Canady, Holden, Jeffries, Mason, Pelleran, Rasmusson
Absent: Heywood, Pelleran, Rasmusson

Trustee Pelleran arrived at 7:07 p.m.

Trustee Rasmusson arrived at 7:33 p.m.

Trustee Heywood previously requested that the following be read into the record on his behalf:

?Dear Trustees, staff and community members, I apologize for my inability to attend this evening's public record.I have never missed a meeting of the Board since my election and it was my intention to never miss one at all. Sadly, tonight's meeting was called with so little notice that I could not avoid missing the meeting. I am currently in final rehearsals for my production of THE TRAGEDY OF HAMLET PRINCE OF DENMARK and I have already sacrificed the well being of my cast and production too much for the possible good of the production. In addition to this I was diagnosed with strep throat last night and would still have been contagious had I attended the community linkages meeting. This particular strep infection is one which is rather transmissitable, as it is currently running rampant through the throats of my cast. I will see you all on Monday June 16, 2003 . Thank you for your understanding in this matter. Sincerely Todd A. Heywood?

Limited Public Comment

MAHE Budget Presentation

Ms. Sally Pierce - Hello. I'm Sally Pierce. I'm the president of LCC MAHE. Board members, future Board members, members of the LCC committee. MAHE was pleased to see the basic theme of the 2003-2004 budget year with a need to increase the percentage of total direct instructional expenditures. We like your goal to increase the number of full-time faculty positions. We share that goal. But we want you to understand that this must become a reality and it is possible. We would like to see the percentage of credits delivered by part-timers decrease and the number of credits delivered by full-time faculty increased. We know that Oakland Community College has contractual language that limits the number of credits taught by part-time faculty. Their contract limits the instructional course hours taught by part-timers 38% per year. That means that full-time OCC faculty teach 62% of their courses. We need this for our faculty at LCC. In addition, we need our part-time faculty to have priority consideration to fill vacancies and new positions. As you know, we've been concerned about the respected terminal contracts. Terminal one-year contracts create an atmosphere of fear about job security among employees. Other faculty contracts at Michigan community colleges limits the number of one-year contracts. Understand us. We don't want temporary faculty positions used to circumvent the contract (inaudible - someone coughing) language and we want just cause, layoffs, and recall rights for employees in terminal one-year positions. You may have heard us talking about terminal contracts and misunderstood us. We don't want fewer grant funded contracts. What we want is for the College to create long-term relationships with its employees no matter how their jobs are funded. Finally, in the past you have used independent contractors to do faculty work. We want all faculty work done by skilled LCC faculty. Thank you for your time and I hope these comments help you plan for the future budget year and give you some idea of what the faculty union wants.

Trustee Canady - When you say just cause for one year contracts, I'm not sure what?

Sally Pierce - There are places where terminal contracts or what we're calling terminal contracts here at LCC are continued for a period of time, those people have the same rights as anybody else; they have a continuing contract. Even though they're in a one-year position and the College doesn?t necessarily know what's going to happen for funding for that they have layoff rights and that's what we're thinking.

Barry Stearns - Just a brief note. I?d like to ask for the opportunity to address the Board briefly maybe in a written report at the July meeting, regular July meeting. I found that my administrators have found a way to help with the budget. I found out today I?d been docked four days pay. So I?d like to bring that to the Board in July.

Chairperson Jeffries - I'm not sure what the process is, but the Board in July can deal with it.

2003-2004 Budget Discussion

Chairperson Jeffries said this meeting was requested by Trustee Pelleran. As has been the process and procedure of the Board, when a great deal of information or little information has been asked for by one Trustee all the information is then distributed to the rest of the Board. Trustee Pelleran had a sizable request for information, so the Board called a special meeting because the budget adoption is approaching, which is Monday, June 16.

President Cunningham stated that the questions that were raised were a review of the budget for the last three years from each division and what was reduced in each budget. She said each Board member has a copy of that information at their places. President Cunningham said all of the divisions were asked to reduce their budgets by 5 and 10 percent, and this was prior to the College knowing what the State would be doing with reductions in appropriations. They were told that the cuts must not impact service to students, they were to decrease administrative overhead, increase funding to direct instruction, the cuts were to be reoccurring, and to look at integrating services in order to be more efficient. With those directives, the Deans brought forward their budget recommendations. President Cunningham highlighted the fact that the instructional areas did increase slightly in their budgets. She said that Mr. Glenn Cerny, the Deans, and she were happy to entertain questions from the Board.

President Cunningham reviewed with the Board a 4-year budget allocation summary (which is on file with the official Board materials.)

Trustee Pelleran stated that in the proposed budget it indicates that the area of Supplies, Expenses and Grant Match has $18 million budgeted and the spreadsheet in front of them has a number of $15 million. She said we are off by $3 million. Trustee Pelleran said that her issue is that the expenses represent 19% of the budget and there was no breakdown of that number.

President Cunningham asked Mr. Cerny to respond to Trustee Pelleran?s question.

Mr. Cerny showed Trustee Pelleran on the spreadsheet where the information was to answer her question.

There was some slight confusion regarding what Trustee Pelleran requested and what the administration understood she requested.

Trustee Pelleran asked where the breakdown was for the Executive Office budget.

Mr. Cerny responded that it was on page 2 of the document and showed Trustee Pelleran how each division was broken down on the spreadsheet.

Trustee Pelleran asked where the Board's expenses are located in the spreadsheet.

Mr. Cerny responded that the Board's expenses are located within the Executive Office division, which is what the College calls a cost center within the Executive Office. He said that is another level of detail.

Trustee Pelleran said the College had paid for two reviews and asked what line item would that have come out of.

President Cunningham responded it would be under Professional Fees.

Trustee Pelleran asked what department that came out of.

President Cunningham responded it came out of the Executive Office.

Mr. Cerny explained what the Board has in front of them. He said each of those line items represents a whole year of budget.

Trustee Pelleran asked if this was budgeted or actual.

Mr. Cerny responded that it was budgeted. We are doing an apples-to-apples comparison.

Trustee Pelleran asked are we not looking at actual expenses.

Mr. Cerny responded that we are looking at a three-year budget summary.

Trustee Pelleran asked if these budgets are ever reconciled to actual expenses when presenting the current budget.

President Cunningham responded, yes, that the Board views the reconciled budget every year.

Trustee Pelleran asked if that was the one conducted by the accountants.

President Cunningham responded, no, that is the audit.

Trustee Pelleran said what we're looking at here is a budget and we're basing it on a budget instead of actual expenses for the last three cycles. She felt it would have been helpful to have seen actual numbers as we look at the budget as well.

President Cunningham stated that she understood Trustee Pelleran had requested what each division had budgeted and what reductions they had to make.

Trustee Pelleran said she certainly did ask for budget, but there is another question in her mind that we're not able to compare what actually was spent before we do another budget. She stated that normally when you do a budget, and then you reconcile and do an actual to it, then you have something to base it on.

President Cunningham said the administration previously presented the revised budget as part of the reconciliation process; however, it was not at this level of detail.

Mr. Cerny responded that when you do a three-year analysis you have to stay within an apples-to-apples comparison.

Trustee Pelleran was concerned that we always come up with extra money when we need it for something if it's for a contract or something similar. However, what the Board is given is the budget and she?d like to see where some of these areas are maybe a little unrealistic. She said she knows the Deans have been asked to make certain cuts, and are the Deans happy with the cuts they?ve had to make. Trustee Pelleran asked if they are shifting the direction of their programs due to the budget reductions. She said they have made the cuts, but we haven?t made the cuts and that's what we're being asked to do; to look at this without a level of detail that perhaps all of you have had and we haven?t had it.

President Cunningham said if Trustee Pelleran does not have the information requested, she takes full responsibility for that. She thought the administration had provided to Trustee Pelleran what she asked for. President Cunningham said she was not aware that Trustee Pelleran wanted the actual expenses. Staff worked really hard to provide the budget and on the front page of the document the revised budget is listed.

Chairperson Jeffries asked if the revised budgets are the actual numbers.

President Cunningham responded that was correct and the Board receives this information every year.

Trustee Pelleran said the Board has not seen the allocations by division each year.

President Cunningham responded that was correct. The Board receives the revised and proposed budget and the Board approved the revised budget last month. President Cunningham was certain Trustee Pelleran had requested the budget for the past three years; however, if that is not what she asked for, President Cunningham took full responsibility for that.

Trustee Pelleran admitted that is exactly what she asked for; however, having come tonight and asked a few questions she realized that she misspoke and took full responsibility for that. She wasn't sure if this was the actual numbers that the Board is dealing with for 2000-2001, 2001-2002 or if those figures are what was reconciled.

Trustee Holden addressed Trustee Pelleran?s comments regarding having monies available for unforeseen expenditures; however, some of the excess in funds was due to increased enrollment and increased tax revenues and not necessarily an excess in the divisional budgets.

President Cunningham reminded the Board that there have been past discussions, and the minutes will reflect this, where there has been money left over at the end of the year; however, there has been a conscientious effort to avoid this. She said Chairperson Jeffries has always talked about getting closer to reality and not have a surplus available at the end. This year with a $94 million budget there is a $300,000 surplus, which is closer than the College has ever been. President Cunningham reminded the Board that the recommendation was to use the $300,000 surplus towards the early retirement incentive program.

Trustee Pelleran said it makes it difficult when we don't have the appropriations end of it when the budget is reviewed.

President Cunningham stated that if Trustee Pelleran had any specific questions, the Deans were available to respond.

Mr. Cerny said the expenditures to the budgets would be within approximately 1% overall and each of the divisions work right to their budgets.

President Cunningham said the Deans sometime come back asking for additional monies.

Trustee Pelleran asked when someone does come back asking for money, what is it for. She asked the Deans to respond.

Dean Judith Berry responded that when her division wanted to put in the new certifications, she approached the Executive Leadership Team and requested additional monies in the amount of $91,000.

Dean Gary Knippenberg responded that it is quite common in the Liberal Studies division where they are unable to staff sections and part-time faculty are not available. He said they then create a full-time temporary position to teach sections. It's been fortunate that money has been available; otherwise the sections would be cancelled.

Trustee Pelleran asked each Dean what budget reductions have they had to make.

Dean Berry responded that for the summer they cut sections from one of their departments and this was possible because these were courses that were not part of an associates degree.

Trustee Pelleran asked if these were courses that a student might need to graduate.

Dean Berry responded, no. They made sure that these were courses that did not fall into that category.

President Cunningham drew Trustee Pelleran?s attention to the document that listed the steps taken by each division to meet the budget criteria, which might help guide her questions (the document is on file with the official Board materials.)

Trustee Pelleran said she was unable to see this document prior to the meeting. She stated that it makes it difficult to digest the information and ask questions at the same time. Trustee Pelleran hoped everyone could appreciate the position the Board is in. She asked Dean Knippenberg to respond to her previous question.

Dean Knippenberg responded other than the budget reductions listed in the document before the Board, the Liberal Studies division did not cut sections. He said they expect an increase in enrollment and anticipates that revenue will cover the demand for more sections.

Trustee Pelleran asked the Deans where they were with the following expenditures: professional fees, institutional expenses, purchased services, and rentals.

Dean Knippenberg responded that they cut the supplies and copying budgets by 20% with the anticipation that they can be more efficient with the copying costs by placing more student material on blackboard. He and the other deans feel it is a realistic cut. Dean Knippenberg said the Liberal Studies division reduced the travel and meeting expenses budget by 10%.

Trustee Pelleran asked the deans what they foresee in their divisions next year due to the budget reductions.

Dean Knippenberg responded that they anticipate a continued demand.

Dean Roberta Peterson responded that the Human, Health and Public Service (HHPS) division has a 5.8% increase for next year; however, their division still reduced the budget by approximately $170,000.She said they requested special initiative dollars. The workforce demand is nursing; therefore, they requested additional funds to increase the number of seats in the nursing program, which is a very costly program to run. Dean Peterson stated that they also requested funds to begin a part-time nursing program, which is a community effort. The local hospitals will be paying for a portion of this new initiative. She requested an administrator for these new programs and that was added to their budget. They also requested the ability to fund an innovative licensed LPN/paramedic to the nursing program. Dean Peterson shared that the HHPS division has experienced a 20% increase in credits since spring 2001.

Trustee Pelleran asked Dean Peterson if she felt the division could meet its objectives with the proposed budget.

Dean Peterson responded, yes. She said they are very pleased with the support they?ve received.

Dean Herder responded the Student and Academic Support (SAS) division can live within their budget. It isn?t easy, but they can meet their objectives. He said the cuts have been deep, but they have found they are able to put things together, cross train, and cross support each other in a number of ways which are creative and also very positive. Dean Herder highlighted the budget reductions the SAS division made as indicated on the Steps to be Taken to Meet the Budget document. He said they have had to cut back not in services, but in the hours of services where there is minimal negative impact.

Trustee Pelleran asked what was the breakdown of the divisional cuts.

Dean Herder responded that the SAS division has the largest budget at the College; therefore, it is logical that the percentage of cut would be higher.

Mr. Cerny said the 2003-2004 budget for SAS has an increase of .4%. There are two components in the SAS division and he asked Mr. Martin Pennoni to elaborate.

Mr. Pennoni said out of the SAS budget there is an instructional component, which is the developmental math, language skills, and the student development courses that represents approximately - of the division?s budget. These areas received a 6% increase in their budget and the support side of the division decreased their budget by approximately 1.5%. He said there was an 8.3% increase in sections from last year to this year and an additional 8% increase is projected next year.

Trustee Pelleran said they are increasing sections, but at the same time having to double up and decrease staff.

Dean Herder stated that consistent with the Board's strategic plan, SAS has said and has been given support to allocate funds whenever possible in the instructional areas. In the anticipation of the 8% increase, the money from the institution will be available. He stated that if they manage their sections well, they won?t have to cancel any or many.

Trustee Pelleran asked if Dean Herder has had to cancel any courses for the summer semester that were part of a track for a student to graduate.

Dean Herder responded, nothing out of the ordinary, just normal section management.

Trustee Pelleran asked the other deans to address her questions.

Dean Bill Darr said they worked very hard within the division to maintain delivering instruction for students. They are looking at improving section management by combining sections and ensuring the sections are full before adding additional ones in order to become more efficient.

Trustee Pelleran asked those Deans that eliminated a part-time lab technician position how that affected the accessibility of the training for students.

Dean Darr responded that does not directly impact the availability for students. That position was a part-time position in the machine shop that assisted in repairing equipment. He said faculty are supporting the maintenance of the machines more. Dean Darr felt that the Technical Careers division is quite blessed because the faculty help with the maintenance of the equipment. In the past when a piece of equipment has needed repair and there's not enough budget to cover the costs, they have always been successful to approach ELT to get the necessary resources. Dean Darr stated that the budget is tight, but they are trying to manage more effectively.

President Cunningham explained what enrollment management is. She said when you have a class section that does not have the minimum number and another section that has more, you try to balance that out while at the same time being accessible to students so we can maintain the student/faculty ratio that we want.

Trustee Pelleran said when she first became a Trustee, not using the facilities to their potential on Fridays was discussed. She asked if that has changed.

Dr. Gary VanKempen responded we're holding steady on that measure. It proves to be difficult to have those classes run. He said the classes are offered and often times they don't run. we're working on it, but it's a struggle to increase that.

President Cunningham responded that we are also looking at initiatives to attract more students here at the times that we are not at capacity. For example, offering reduced or free parking. They are continuing to dialogue with students about this issue too.

Dr. VanKempen said in some areas holding classes on Fridays have increased.

Trustee Pelleran asked if having block programs has been reviewed such as all day Friday or Saturday programs.

President Cunningham responded that a few years ago the College had a program where a student could receive a degree by attending school on the weekends. She said it started out successful, but it has been difficult to maintain it. President Cunningham stated that similar thought processes continue with the Deans.

Trustee Pelleran addressed Dean Herder.She asked him if the staff positions eliminated in his division were from the current year or next year.

Dean Herder responded that they were for next year.

Trustee Pelleran asked what he has had to eliminate already this year.

Dean Herder responded that this for year the positions eliminated did not have any significant impact. He asked if this discussion is primarily regarding next year?s budget.

Trustee Pelleran responded, yes, but she?s looking at also where we are today with certain cuts we've had to do with staff and then more cuts for the next academic year.

Dean Herder responded that people have doubled up. Some vacant positions were not replaced. He said sometimes secretarial support and administrative support is doubled up and they?ve really just covered for each other.

Trustee Pelleran said she is sure everyone feels that there will be a budget recovery at some point and this is just an unusual time in the country that none of them have ever experienced. She asked if they have seen any deterioration at this point in instructional quality. If they are doubling up, what kind of pressure are they putting on the system, and are we dealing with structural deficits that are not being addressed.

Dean Berry responded that this situation is causing them to look at doing business differently. When this situation doesn?t exist, you keep doing the same thing. One statement made tonight was that all work and development should be done by faculty, but we know that many things can be purchased already. She said when you do that it raises the question of how they can provide the service and provide the same quality, but do it differently. Dean Berry felt they are saving money and being more creative due to the budget situation. She said they are receiving materials and resources that are the same quality. In the past, they have operated with only a teacher here at LCC can do it, but it is causing them to look other places where a product is already developed. Dean Berry does not feel that they are providing inferior services, but they are doing things differently. If the resources are not available, they look for alternative sources such as grants.

Trustee Pelleran was concerned that without dealing with the structural issues and if there are more budget cuts from the State, we won?t have a recovery that we need and it could exacerbate staff.

Dean Berry said you would have to look at other sources of income and this situation is having them do that. She stated that foundation and grant monies are also available.

President Cunningham reminded the Board that the reduction in state appropriations was not a surprise to the college. This issue has been discussed for the past two or three years within the strategic planning process. She said we've implemented a structured area of accountability which has been helpful to reallocate resources to high demand areas.

Trustee Pelleran stated that the deans are not told enough about the outstanding job they do. She said they may sometimes doubt if the Board really recognize and appreciate their work and the appreciation is in the numbers. Trustee Pelleran stated that is the biggest measure that we have in this entire community college district. She said the Board really appreciates their work. Part of the Board's job is to deal with the budget and it is not showmanship. She said that part of it is probably no one has asked for a lot detail in the past. Things were a little easier; we had increases, we were able to pass the millage because of the work of everyone in this community, however, that still leaves us with a $4 million deficit this year. If we have to raise tuition and fees, and double up on our instruction, there may be a problem in the future with that. Trustee Pelleran stated that people get burned out.

President Cunningham clarified that the doubling up is with staff and not with faculty.

Trustee Pelleran stated that they appreciate being informed of the doubling up of staff because now they are aware of it because they?ve been told. She said that should be monitored because of potential staff burnout and the possibility of not meeting the needs of the students. Trustee Pelleran asked Mr. Chris Holman to address her questions.

Mr. Holman responded that the Business & Community Institute (BCI) reduced their budget by approximately 9%. He said there are other entities within the BCI that also reduced their budgets. They reduced the Capital Quality Initiative subsidy and reduced the Small Business Development Center subsidy by $5,000. He said the BCI is unique in that student services would not be affected because they are the profit seeking division in the College. They would be more worried about facilitation of their customers? needs. They're going through a continuous of a well-postured group that's been on the verge of success. He said they have organized more efficiently, have put in new timelines, guidelines, and are tweaking the culture and he has no doubt there will be success.

Trustee Pelleran asked how are the BCI?s customers feeling about the budget reductions.

Mr. Holman responded that not too long ago Mr. Glenn Kirk, from General Motors, was before the Board and shared the wonderful things the BCI is doing with them. He said that all of his customers share the same feelings. Mr. Holman expressed that he was overwhelmed when he first came to the College, having come from the private sector, with the quality of people that work here.

Trustee Pelleran asked what is the amount of revenue that BCI generates.

Ms. Denice Beckwith responded that she does not have that figure. The BCI deals with credit and non-credit, which some of it is on-line.

President Cunningham said the BCI has decreased their overhead by over $1 million in the last two years while still maintaining a level of service and/or increased it. Several years ago, many Trustees had concern with the budget in BCI because they had a lot of staff. They were able to decrease the overhead and did not lose any services rather they increased it.

Mr. Holman stated that Mr. Tony Juliano did an incredible of job getting the BCI to that point. The big lumps in this division were the year before last; not this year. However, reducing the budget by 8% still is difficult. He said the BCI teaches a course regarding lean operation, so they are living the course.

President Cunningham added that the BCI lost several administrators in the last two years and they have only replaced one.

Trustee Pelleran asked what division was Marketing a part of.

Dean Berry responded that Marketing is also part of the Business and Media Services division. She said they are managing fine. They anticipate cutting sections that have enrollment under 12 students, which is a part of enrollment management. Dean Berry shared that there are approximately 30 to 40 sections per semester that have an enrollment under 12 and those sections will be dropped if they do not affect a student?s ability to graduate. She said the faculty release time was at 35% and it has been reduced to 24% and expect it to drop in the fall to 18%. Dean Berry explained that more teachers will be teaching more classes and being released less for administrative duties. During the program review they have found that Electronics needed to be restructured and will be integrated with the Information Processing program to make it more efficient in not having extra lab technicians. Dean Berry stated that the faculty are cross trained and cross certified in those areas. She further reviewed the other budget reductions made in the Business and Media Services division.

Trustee Pelleran asked Dean Berry when she was asked to cut the budget, was she given a percent or was she asked to first review where they could reduce the budget.

Dean Berry responded that they were given two targets, which was a 10% and a 5% cut.

President Cunningham reiterated that the cuts made were not to affect services to students, but rather decrease administrative overhead, increase funding to direct instruction and the reductions must be reoccurring.

Trustee Pelleran asked what cuts the Executive office made.

President Cunningham responded that the Executive Office division includes the following departments: Academic Affairs, Star Institute, Human Resources, Extension and Community Education, and the President's Office which includes the Board of Trustees. She said there are positions that have not been filled, reduced support staff, Star Institute has reduced their level of support and not replaced several positions. President Cunningham asked Mr. Davidson to review what budget reductions the Human Resources department made.

Mr. Davidson responded that it is estimated that in Human Resources they will have vacancies due to the early retirement incentive program.

President Cunningham reported that there was a full-time support staff position in the Academic Affairs office that was eliminated and the College assisted the individual in finding a position in another department on campus. She reminded the Board that Dr. VanKempen used to work directly with the Provost and he has not replaced himself. President Cunningham also shared that a part-time support staff vacancy was not filled.

There was discussion regarding wanting to see continued growth in the Star Institute. It was shared that the Star Institute may be moving into the BCI as there is a natural synergy between the two areas. There may be a potential initiative for an alternative energy grant in Lansing with the K-12 education system, which may correlate with the grant the College recently received.

Trustee Pelleran asked what some of the community education programs are.

President Cunningham responded that we are looking at the reduction of sites where students are able to take courses. She said they are looking at having approximately 8 strategically located sites available. The Extension and Community Education department has not replaced a position vacancy. President Cunningham shared that the A+ Summer Camps are housed out of this department.

Ms. Beckie Beard shared that Ms. Jean Morciglio, Director of the Extension & Community Education department, is one of her customers that has to have a lot rental contracts for the different facilities for the various programs they offer. She said during the past six months Ms. Morciglio has worked with Purchasing to renegotiate a lot of rental agreements, which has reduced the costs. Ms. Beard stated that Ms. Morciglio has been instrumental to get reduced rates.

Trustee Pelleran asked about the budget reductions that the Administrative Services division.

Ms. Beckwith reviewed each area of the Administrative Services, which includes the Business Office, Accounting and Payroll, Purchasing, Physical Plant, and the Police and Public Safety Department.

Trustee Pelleran asked if the architectural fees will decrease.

Dean Darr responded that part of that was major work had been completed over the past three years. The Department of Management and Budget required a master plan and all of the facilities were surveyed. He said that there will be some fees associated with the update of the facilities master plan. Dean Darr said those fees are diminishing.

President Cunningham shared that one of the largest savings in the Administrative Services division has been that Mr. Cerny has been willing to take on the duties of the Vice President of Finance. She said Ms. Beard and Dean Darr have taken on additional responsibilities. The Vice President of Finance position has not been replaced, but it will be reviewed in terms of how that position can be reconfigured.

Chairperson Jeffries asked if the Police and Public Safety Department recently was awarded a grant.

Dean Darr responded that a grant was applied for to get additional funding to increase the police staff with the M-TEC facility soon to be built.

Ms. Borger shared that this grant will give the institution two police officer positions for a toal of $150,000 over a three year period. The cap that you can receive in a year is $75,000 and the College will be receiving all of that. She said this was intended to help with the coverage of the Delta campus.

Trustee Pelleran asked Dean Berry if the technology and information processing, graphics and media are areas of student interest and student growth.

Dean Berry responded that they have experienced an increased interest, which is approximately 29%.

Trustee Pelleran said there is a 29% increase in interest in this division and it is an area that we flat lined.

Dean Berry explained that last year her division hired 11 full-time teachers. She said they did catch up last year and increased the number of faculty members in the Information Technology area. She explained the composition of her division, which includes Information Processing and Office Systems; Business, Marketing, and Management; and the Visual Arts and they are seeing significant growth in all of those areas.

Trustee Pelleran said we are seeing significant growth, but we flat lined it. She said when there is a 29% in student interest, we ought to pay attention to it as a growth area for this College.

President Cunningham responded that in Dean Berry?s area she has grown certain areas and have sent her faculty to a lot of training and certification. She said perhaps the sections have not been at full capacity, so there wasn't a need to increase the human resources. President Cunningham stated that there is no question that if there is a need in the instructional area, funding is reallocated appropriately.

Dean Berry responded that her division received the majority of the full-time faculty allocation last year. Since they had more faculty, the sections could increase this year.

Trustee Pelleran was concerned that the 5 or 10% reduction taken across the board is not equitable. There are growth areas in the College and there are areas that are not and to her does not seem to be the best decision to do a 5 or 10% reduction from each of the divisions. She would like that reviewed with a little more critical eye because she doesn?t see how they are told to cut 5 or 10% when it's not that in reality.

President Cunningham directed Trustee Pelleran?s attention to the front page of the spreadsheet regarding the percentage of change. She said that the division?s did not actually cut 5 or 10% because that was a starting place. President Cunningham highlighted the fact that the instructional areas did not have to take that 5 or 10% cut.

Trustee Canady said he is always in favor of across the board cuts because if you don't take it across the board that means someone will take a deeper cut than others. (Tape ended, unable to capture exactly what Trustee Canady said.)

Trustee Rasmusson said the perception is that the college transfer area is a growth area and they're not getting enough faculty. He asked if that was true.

President Cunningham responded that the Liberal Studies area has traditionally been the highest generator in revenue. She said they have received some new faculty and asked Dr. VanKempen and Dr. Knippenberg to further address Trustee Rasmusson?s question.

Dr. VanKempen responded that currently the College is replacing a Biology faculty member and asked Dr. Knippenberg if there were more this year.

Dr. Knippenberg responded, no. He said three full-time positions were added last year and given the budget situation adequate part-time faculty members are hired. Dr. Knippenberg stated that they have been able to adequately find part-time faculty members in the exception of one area, which is Anatomy and Physiology. He said that is a small problem given the enormity of the Liberal Studies division.

Trustee Rasmusson shared that the complaint he heard was that the part-time faculty members were not high quality compared to having a faculty member who has a Ph.D. or a Masters in political science that can teach anything. You wouldn?t have to hire five part-timers if you get one Ph.D.

Dean Knippenberg responded that when you hire a lot of part-time faculty the quality issue is always a question. He said the College does require a Masters Degree, which is an adequate degree for teaching. In the political science courses general courses and one comparative course are offered, and Masters Degree candidates can handle that. Dr. Knippenberg shared that once a part-time faculty is hired they are monitored first the semester very carefully and if someone doesn?t work out the first semester, they do not return.

President Cunningham said they are looking at converting some part-time positions into full-time positions in the Math area based on the work done by Ms. Carolyn Haase and others. She shared that in the next budget cycle they are planning to add four new full-time faculty member positions.

Trustee Pelleran asked Ms. Joan Bauer how it's working out with the McCormick Group and to share information regarding the Foundation.

Ms. Bauer responded that the Foundation?s goals are the Board's goals which include increasing revenue. She said they have a major goal to increase the unrestricted funds in addition to the scholarships. By increasing the unrestricted funds the Foundation will be able to help in many other ways with other programs. Ms. Bauer shared that they are discussing with the McCormick Group, President Cunningham regarding some type of a capital campaign to raise funds for the building projects. She said the McCormick Group, in addition to providing overall consulting services, provides a full-time person who works in the Foundation Office and an additional part-time person who handles donor management. Ms. Bauer stated that Mr. Dan McCormick meets with them regularly and has already given really valuable insight. She felt that it is going very well and it is the right direction.

President Cunningham added that with the McCormick Group contract they have allowed tremendous amount of flexibility and depth. They were able to place one of the existing staff members there in another position at the College. She said they have not been disappointed at all.

Trustee Pelleran asked who was in charge of the publications, printing costs, and college marketing.

President Cunningham responded that those areas were a part of ISCD, which Mr. Cerny oversees. However, they have been moved over to the SAS division under Dean Herder?s leadership. She said the Marketing Director is reporting to Mr. Evan Montague.

Trustee Pelleran asked if the staff handle the graphics and design, or is it contracted out.

Mr. Pennoni responded that the Marketing Department was moved to Enrollment Services due to marketing and recruitment efforts. The production component, which is graphic design, was moved to Media Department. Within the graphic design area, there is a full-time graphic designer, one part-time graphic designer, a student graphic designer, and one photographer. Mr. Pennoni said compared to the private sector, we are getting a phenomenal deal. We would be paying significantly more if we were purchasing our design services.

Trustee Pelleran asked if the printing is contracted out.

Mr. Pennoni responded that was correct.

Trustee Pelleran referred to the publication Career Focus. She asked if focus groups have been conducted to study the focus of this publication.

Mr. Pennoni responded he did not have the answer to her question.

Trustee Pelleran expressed her opinion of the Career Focus publication. She said it is a very difficult, unuser-friendly publication. Trustee Pelleran asked if any of the publications have focus groups.

President Cunningham stated that publication has been the number one public relations publication for the institution. She said people look for it in the mail; they recognize it. President Cunningham agreed with Trustee Pelleran that it is not the clean, white space that you're used to seeing. She shared that Mr. Leone has done extensive research regarding this publication and has met with other community colleges. It is the new way of marketing and promoting oneself. President Cunningham said the publication has received more recognition and awards compared to any other publication at the College.

Trustee Pelleran said it does look like a beautiful piece, and asked if it is recruiting students. She doesn?t want to stop any recruitment or marketing efforts; however, it's important to look at them with a critical eye to ensure that we get the best bank for the buck.

President Cunningham expressed that Mr. Leone measures all the advertisement the College places. She said there was a particular program that was highlighted in Career Focus and the following week the phone rang off the hook.

Ms. Borger commented that the move of Marketing to Enrollment Services is key to this College's strategic direction of enrollment management. The College is one of the very few institutions that moved Marketing into an enrollment management program. At many other institutions marketing is centralized in an executive office. She said what the College has done is taken a step towards, what Trustee Pelleran is requesting, which is directly linking marketing into student recruitment and retention. Ms. Borger stated that the Board may see that in a future Noel Levitz student satisfaction survey.

President Cunningham stated that Mr. Leone is known throughout the campus for using the term, ?Butts in Seats.? She said he measures everything in ensuring that any marketing for the College will increase enrollment.

Trustee Pelleran shared that term usually goes hand in hand with recession and tough economic times as well. There is a different impact that is also relative to the ?butts in seats? and it's not just the marketing. She asked how often is the marketing plan and the budget reviewed.

President Cunningham responded that she is unaware of how often Mr. Leone and his staff review the marketing plan; however, it is constantly being reviewed along with everything else as part of the continuous improvement model that every service and program has at the College. She said that is part of the reason marketing was moved to Enrollment Services so they can work with the individuals responsible for recruitment and retention. This was an efficient, cost effective move for marketing, and it is not just glitz and producing publications rather how can you increase credits in programs that are low at the same time meeting community needs. President Cunningham was not aware of how often the Marketing Department reviews the plan.

Dean Berry shared that the Marketing Department reviews the marketing plan with each of the divisions every semester. At the beginning of each semester they give divisions a priority list of which department they will be working with. She said they assign a staff member who works with the divisions on a regular basis to work with the priority areas. They are very functional within each division and program area. Dean Berry believes that the 2,000 students enrolled in the IT certification area due to the Career Focus publication. She said their phone rings off the hook the day it is published.

Trustee Pelleran asked where the Marketing Department is located within the budget.

President Cunningham their budget is currently in the ISCD division, but they have physically moved to the SAS Division.

Mr. Cerny responded that for the 2003-2004 fiscal year their budget will be in the SAS division.

Trustee Pelleran asked how Oracle is doing.

Mr. Cerny responded that it is going well. We are two weeks away with going live with the human resources and finance components. He said the portal has been up since August of 2002 and Collaboration Suite was implemented on a pilot base since December of 2002. On May 12, 2,500 employees were converted over to the new email and calendar system in Collaboration Suite. Since December of 2002, students have had access to Collaboration Suite.

Trustee Pelleran asked if registration was already conducted.

Mr. Cerny responded that the student system is the final phase of Oracle and will not be implemented until next January.

Trustee Pelleran asked Mr. Cerny if he was happy with it.

Mr. Cerny responded yes. It is a very robust product and it is going to give the College the ability to do it from a long-term standpoint. He shared that it is a fantastic product because it allows you to build off the framework developed. Currently the foundation is being built in and this will give the College the ability to move forward.

Trustee Pelleran asked if the College is still using Banner.

Mr. Cerny responded that in terms of the student system, yes. The Banner student system will be used until the summer of next year and that will be replaced with the Oracle student component. He said the human resources and finance components will be implemented in two weeks off of Banner.

President Cunningham said there is no question there will be some challenges when any of these systems are implemented. However, we are building and growing this and there will be challenges. She said as you look at the bottom line there is absolutely no question that it will allow the College to be more efficient, responsible, and accountable. It will also allow us to have a tremendous amount of cost saving measures.

Mr. Cerny stated that with the consolidation of the platform, we will be dropping the Novell license, the Lotus Notes license, and the contracts for Banner at a future point in time. He said the College will essentially have one component that a license will be built on. This process will allow us to add any component because it will already be integrated. Mr. Cerny shared that the problem with the existing systems is some components did not link because there wasn't a common platform.

Trustee Pelleran asked what the academic initiatives were.

President Cunningham responded that the academic initiatives are the activities that the academic areas would like to continue, but may not have the budget allocated. She shared some examples that included Dean Peterson requested funds for the RN and Paramedic program.

Trustee Pelleran asked for an update regarding the LUCERO program.

President Cunningham announced that the responsibility of overseeing the LUCERO program has been assigned to Mr. Raul Martinez. She asked Dean Herder or Dr. VanKempen for the number of students participating in the program.

Dr. VanKempen responded that approximately 50 students are participating.

President Cunningham shared how excited the college is about the potential of the program. They are also exploring expanding the program by integrating it into other programs and having a central program where all students can go to obtain computer and tutorial access.

Trustee Pelleran asked if this program is being bridged with the high schools.

President Cunningham responded that there are recruitment efforts at the high schools that include bringing students on campus. A Lansing Community College counselor visits the Cristo Rey Community Center and provides counseling to students. She asked Dean Herder to further address Trustee Pelleran?s question.

Dean Herder responded that there are linkages with area high schools and it is anticipated that there will be more in particularly with regard to Hispanic students and the focus of the LUCERO program is retention. He shared that there was a very nice reception that was held for the students currently participating in the program.

President Cunningham said there are a lot of community partners that will be stepping forward by assisting with mentoring and other areas. She stated that Trustee Mason has donated funds to the program and has volunteered to be a mentor.

Trustee Pelleran asked if there is a similar program for African-American student retention.

President Cunningham responded that there are programs for African-American, Native-American, and other students. The Multicultural Center provides services for all students. The nation?s leading drop out rate is with Hispanic-Latino students.

Trustee Pelleran stated that from the high-school standpoint African-Americans have a drop out rate of approximately 60% and Latinos have a rate of 47% in Michigan .

President Cunningham said at the higher education level the drop out rate is much higher with the Hispanic population.

Trustee Pelleran asked what the status was of filling Ms. Queen McMiller?s position, which was the Director of the Multicultural Center and the Equal Opportunity Employment Officer.

President Cunningham responded that currently the College has temporarily hired Dr. Cami Zawacki, who worked with Ms. McMiller prior to her leaving, to work as the Equal Opportunity Employment Officer until the administration has an opportunity to review the position vacancies. She said that Dr. Stephen Appiah-Padi is serving as the interim director of the Multicultural Center .

Trustee Pelleran thanked everyone for being so attentive in answering the Board's questions.

Chairperson Jeffries asked if any other Board members had additional questions.

The Board did not have any additional questions.

Chairperson Jeffries thanked everyone for having attended the meeting on such a short notice.

Public Comment

Chris Laverty - President Cunningham, Chairman Jeffries, Board of Trustees. I am Chris Laverty, Trustee-elect as well you know. Sometimes referred to as a paid volunteer, union goon. One thing I will admit to is I am chummy with my friend, Robert Proctor, back there. In reference to the State Journal today, I answered a lot of questions of the State Journal yesterday for that newspaper. Most of which didn?t get in there. Pretty evident they pick and choose what they want in there. But it's true that I was heavily backed by the unions of labor throughout this community and the entire slate was. I particularly had the endorsement of every union and every other place that I happened to go to. Whether it was the Chamber of Commerce, the State Journal or the Hispanic organization, the Black organizations, the human rights organizations. And I just want to say tonight that the unions are not going to run Lansing Community College ; the Board is going to run Lansing Community College . And the new slate as well as the current Board members are all very highly qualified, very intelligent, and have very broad qualifications and experience. And it's not the union slate or the labor backed group. Particularly we have endorsements of support from all kinds of different diverse groups and we're going to bring a lot of new diversity to the Board. I am looking forward to coming on the Board on July 1st. This is something that I've prepared for for years personally. It is a career high for me. I don't really intend to do anything beyond being on the Board of Trustees. I am going to bring some things to the Board. From my own personal background, my own personal values and beliefs, that maybe some people will have a hard time with. But I don't want anybody here at the College, whether it's staff or faculty or President Cunningham, to be concerned. July 1st is not going to be dooms day. It's not the end of the world. But I do have some concerns. One of them is that, maybe from my union background, I have a huge problem with increasing tuition or laying off people until I'm assured that everything has been done to cut corners throughout the College. I've learned a lot here tonight. Maybe it has been. I hope it has been. Another thing I'm going to bring down here is my background in labor management relations. Years of it. And I intend to see this College become a model of labor relations in the future between the unions, all seven of them, and the administration or management. I know it doesn?t happen overnight; it didn?t happen overnight at UAW GM. But it will happen. I want to see trust, communication, honesty, and cooperation between the unions and the administration down here. Just like we have at the plant. I don't think that's too much to ask. And another thing. Maybe it's my union background, but I don't like contractors and I don't like consultants. Except for Dan McCormick. But I don't want people to be threatened by this new change. It will probably be uncomfortable for a while for some people and change is always uncomfortable for people starting out. But I got some plans for this Board that I want to do. I've already and in years past have actually looked at the Carver model. I've studied it that in the past; I'm not an expert on it, but I want to take a look at that for the Board. I want to take a look at what resources we have with the Michigan Association of Community Colleges. I want to take a look at the national or the American Community College Trustee association and see what we can do there to bring this whole Board together where we're all working as one unit and we all have one voice. And I will do that. I have come before this Board three different times in the past; went through all the hoops to get on this Board through the interview process and all three times I was second place. And I don't like rejection. Every time the people voted against me told me, well, you got to run for election, Chris. So, I decided that third time this spring I was going to do it. Little did anybody know, including myself, that I was going to bring a whole quorum to this Board on July 1st. I just want to say I'm looking forward to getting on the Board. I'm going to do a good job. Very excited about it and I'm going to make sure that we make a great college even greater. Thank you.


The meeting adjourned at 9:03 p.m.

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