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Frequently Asked Questions Regarding Contract Signing

Please find below frequently asked questions and answers regarding LCC procedures for signing contracts on behalf of the college.

Who may sign a contract?

The following individuals are authorized to sign on behalf of Lansing Community College:

  • President
  • Senior Vice President for Finance, Administration and Advancement
  • Chief Financial Officer
  • Director of  Purchasing

NOTE: This does not apply to academic agreements that go through the Provost.


A Lansing Community College purchase order (which has been properly executed) constitutes a binding contract between both the College and the vendor.   However, some vendors may also require signatures on their own agreement or contract.  In all cases where vendors draw up their own agreement or contract, the documents are to be signed by the vendor before being sent to Purchasing for review.  Purchasing will review to ensure that the terms and conditions of the agreement do not conflict with the college's policy, procedures, or interests.

So what actually is a contract, anyway?

A contract is any document obligating the College for performance of a duty, service or an obligation of college funds.  All agreements or contacts without the signature of one of the four individuals shown above are considered invalid and not binding upon the College.  Such transactions are considered a personal obligation of the individual signing the document and are not payable with college funds.

May I have a copy of an agreement or contact?

Original copies of agreements or contracts are maintained in the Purchasing Department.  You may request a copy of the agreement or contract and subsequent purchase order for your records.  Please contact Purchasing at x1785.

Please Note:  A college employee may seek information and speak with a vendor about the characteristics and list price of a product or service.  Only employees paying with an LCC Purchasing Card and authorized Purchasing Department personnel have the authority to purchase.

If a blanket order has been established in Banner for a vendor, campus customers must create a purchase order against the blanket order prior to placing the order with the vendor.

If correspondence is carried on by a prospective user with a vendor, copies of such correspondence shall be provided to the Purchasing Department with the requisition.

All vendors soliciting business from the college are required to notify the Purchasing Department prior to contacting other college personnel.  It is not our practice to have vendors contact employees on a "cold call" or to solicit business.

All demonstrations of products, their trial, and conditions of temporary use are to be arranged by the Purchasing Department.  Equipment and material left on College premises will be at the risk of the vendor.

Please contact Seleana Samuel at x1790 if you have any questions or concerns.

 

Purchasing Department at Lansing Community College

Purchasing Department
Washington Court Place, Room 214
Phone: (517) 483-1785
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