Lansing Community College

Responsibilities of All Employees

Everyone has a personal responsibility to help keep the LCC community healthy.

  • Wear a face mask in indoor classrooms and labs. Masks are optional elsewhere on campus.
  • Stay home when you are sick and notify your supervisor.
  • Wash or sanitize your hands regularly.
  • Do not share equipment or supplies.
  • Clean your workspace with disinfecting wipes each day it is used.
  • If you develop COVID-19 symptoms while at work, please notify your supervisor and go home immediately. If you need assistance, contact Public Safety at 517-483-1800. If your symptoms resemble COVID-19 symptoms, please contact a medical professional as soon as possible.
  • Help protect yourself and your community by getting vaccinated against COVID-19, if you are able.

Exceptions and Accommodations

If you would like to request an accommodation for a disability, please follow LCC's Request for Accommodation Procedure under the Americans with Disabilities Act (ADA).

Requests to work remotely

LCC's Remote Work Procedure is not currently in effect. Questions about your work location should be referred to your administrative supervisor.

Your Emotional Well-Being

All employees are eligible to use LCC's free, confidential employee assistance program. This is a challenging time for everyone, and the employee assistance program offers you access to professional counselors who can help you manage stress, grief and loss, relationships, substance abuse, family matters and other anxieties.

The EAP also offers legal and financial consultations.

Additional resources can be found at our Employee Wellness website.

Frequently Asked Questions

Are we going to require employees to get vaccinated or require weekly COVID-19 testing for employees? What about students?

We are carefully following the court process regarding the Occupational Safety and Health Administration (OSHA) Emergency Temporary Standard that requires all employers with 100 or more employees to ensure their workforce is fully vaccinated against COVID-19, or require any workers who remain unvaccinated to be tested on a weekly basis. The college began working on the information technology systems and other necessary logistics to support implementation when the Emergency Temporary Standard was announced in fall 2021, and that work is continuing. We are developing plans to meet the pending Michigan Occupational Safety and Health Administration's ETS requirements, which we expect to be published in January 2022.
 
Some student-athletes are seasonally tested for COVID-19 based on guidelines from the NJCAA. Otherwise, there are no current plans to require students to be vaccinated. The college will continue to encourage the LCC community to consider getting vaccinated against COVID-19.

What happens with remote workers when one of the LCC campuses is closed because of an emergency like a power outage or a snow day?

LCC issues closures for inclement weather, power outages, facility issues, etc. on a specific needs basis. For example, when the Arts & Sciences Building has a power outage and needs to close, the full campus may not be closed. This same approach will be taken with employees who are working remotely. When an LCC campus is closed due to inclement weather, employees at other campuses and remote worker employees who are not affected by the inclement weather are expected to continue working. When a remote worker employee encounters a facility issue such as a power outage, they should contact their administrative supervisor to determine if an alternate work site is appropriate. If an alternate site is not appropriate, employees will be eligible to be paid Closed Campus pay for these situations.

What if I am an intermittent remote worker and my LCC campus is closed on a day I am scheduled to work on campus? Will I be expected to work remotely on that day?

No. If your campus/facility is closed on a day that you are scheduled to work there, you are not expected to work remotely on that day.

What if I'm sick?

Employees should not come to any campus while sick and should not work if they are sick. Whether working on campus or working remotely, absences must be reported using your department's call-in procedure. Illnesses which prevent you from doing your work should be reported under the appropriate leave category.

What if I or a family member are identified as positive for COVID-19?

We ask that you report these results as soon as possible to the Employee.Concerns@star.lcc.edu email box. HR receives these emails and will follow up quickly to make any notifications to other LCC employees or students who may be at risk for the illness based on your diagnosis. HR will handle all health information in a confidential manner and will disclose information only to the extent necessary to identify and notify any other at-risk individuals.

What technology resources does LCC have available for employees who work remotely?

Many resources are available through the 5Star Service Center. Some of the most common resources are listed below.

Install and know how to use a VPN

To be able to access network drives (H:, N:, and others), office printers, or on-campus applications while working off campus, please install a virtual private network. To use a VPN connection, you must download and install the VPN software onto your LCC-provided or personal computer. Instructions are available in a 5Star Service Center Knowledge Base article. Once connected through a VPN, especially on a home computer, you might need to map your network drives to ensure everything operates correctly.

Before you connect using your personal computer, make sure it's malware-free by using an antivirus scan. This could impact our network because an infected computer's malware can spread onto the LCC network through the VPN connection. Along with an updated antivirus program, your computer should have updated applications, including its operating system and personal firewall. Finally, always maintain physical control of your connected computer to prevent inadvertent access. We recommend disconnecting from the VPN when not performing college-related work.

Install and know how to use WebEx

If you have any meetings scheduled, consider conducting them via WebEx. WebEx is video conferencing software that allows you to meet, create and communicate with your team virtually. WebEx meetings allow attendees to share files, applications, browsers and the screen. LCC has a license to use this web and video conferencing software. You can start by taking the LCC Talent Management System (TMS) training in the my.lcc.edu portal titled ‘Introduction to WebEx.' The software is installed on most LCC computers or you can install it following the Windows installation instructions or the Mac installation instructions. Finally, meetings can be hosted in one of three ways:

  1. Within Outlook, select "Schedule a Meeting" in the Webex Quick Access Toolbar.
  2. Within Microsoft Windows 10, select Programs, WebEx Productivity Tools. Follow the prompts (including entering your email address in the format: username@star.lcc.edu) to schedule a meeting.
  3. Within a browser, go to https://lccedu.webex.com/, and select ‘Host A Meeting.' Sign in with your email address in the format username@star.lcc.edu.

Know how to forward your office phone, if you have one

You can forward your office phone to your home or cell phone by following these instructions from your office phone:

  1. Select a line and press Forward all.
  2. Dial the number that you want to forward to or press Voicemail.
  3. To receive calls in your work location again, press Forward off.

Call forwarding can also be adjusted by accessing the Cisco Unified Communications Self Care Portal from on campus (or off-campus after establishing a VPN connection). Log in using your username, and the default password of 12345 or your current voice mail PIN. Instructions can be found in 5Star.

Work with your team to get phone rosters

If you're intending to communicate beyond email and instant messenger, you may need a phone roster to contact coworkers off-campus. A simple Excel spreadsheet listing employee's names, office phone numbers, and home/cell phone numbers works well.

Find a space and technology that works for you: We know not everyone has an LCC-issued laptop, and not everyone has a home internet connection. In the long term, we are looking at options to address this challenge. For now, please report any complications to your supervisor, who can compile a list of needs and report them to ITS.

If you have technical issues, please contact the LCC Help Desk at 517-483-5221 or lcc1@lcc.edu for resolution.

What if I'm injured while I am working remotely?

All employee policies continue to apply even within remote work environments. This includes standards of practices and coverage for worker injuries. Injuries must still be reported through the Police and Public Safety Office using the current reporting process. 

What if I (or my employee) need to work overtime?

All non-exempt (hourly) employees must be compensated for all hours worked, whether working remotely or on campus. It is important staff obtain supervisor approval before working hours beyond their normal weekly hours of work. 

How can I be paid for absences related to COVID-19?

For employees who do not have adequate other leave time available, the college has made available a COVID-19 Sick Leave Bank (CSLB). Employees with 250 hours or less of total leave time may request hours from the CSLB in the following circumstances:

  • Due to the employee's own COVID-19 illness;
  • Due to caring for an immediate family member with a COVID-19 illness;
  • Due to being quarantined or isolating based on CDC guidance and unable to work remotely;
  • Due to obtaining COVID-19 vaccine for self and/or immediate family members.
  • Due to an employee complying with our "Stay Home If You Are Sick" requirement.

Employees may access the request form for CSLB time through this dynamic form link: COVID-19 Sick Leave Bank Application Form 

Where can I learn more about COVID-19?

The best sources of up-to-date information are the Centers for Disease Control and Prevention and the Michigan Department of Health and Human Services.

 

Questions?

If you have further questions or concerns, please contact student.concerns@star.lcc.edu or employee.concern@star.lcc.edu.

www.lcc.edu/coronavirus