Call
to Order
The meeting was called
to order at 6:14 p.m.
Roll
Call
Present: Smith,
Rasmusson, Proctor, Pelleran, Brannan, Laverty
Absent: Canady
pledge of allegiance
Trustee Brannon led the pledge
of allegiance.
ADDITIONS/DELETIONS TO THE AGENDA
Rasmusson: Proposed
adding three agenda items (1) Consideration of an employee to work with
the Board to support the search process (2) consideration of approving
additional hours for Jan Lazar (3) consider restoring the authority of
the President to hire and terminate employees.
These items were added to the
agenda under Trustee Rasmusson’s report.
Proctor: Proposed removal of
Workforce Development Report under Board Member Reports. Workforce
Development.
Limited Public Comment Regarding Agenda Items
No public comments were
made.
PUBLIC HEARING
Public Hearing on
Fiscal Year 2007 Proposed Budget
Chairperson Laverty announced the following:
The Board published a notice on Monday, May 8, 2006 of this public
hearing on the budget for the 2006-2007 fiscal year, for which the
College proposes to levy 3.8112 mills. The millage may be reduced by
any required Headlee Rollback. This millage amount is referenced in the
FY 2007 budget and the approval of this budget by the Board of Trustees
will meet the requirements of the truth in budgeting statute for
levy of the proposed mills.
Chairperson Laverty
opened the floor for comments and questions.
No comments were made.
Chairperson
Laverty closed the public hearing.
CHAIRPERSON AND
BOARD MEMBER REPORTS
Chairperson Laverty
Executive Search
Firm Update
Chairperson Laverty
announced that he instructed the administration to produce copies of all
16 of the firms that applied to be the search firm for Lansing Community
College in the selection for both President and Chief Financial
Officer. Board Members were asked to review all 16 of the proposals.
At a future public meeting, the Board will narrow the firms and ask
finalists to present at a later date.
Laverty called another
working session and special meeting before the next regular meeting in
June. He also asked that the other four members go through and review
the 16 firms.
The following
resolution was presented by Trustee Smith:
Whereas, the Lansing Community
College Board of Trustees will be recruiting candidates for the
President and Chief Financial Officer; and
Whereas, the highest degree of
integrity and transparency must be maintained in the search/recruitment
process; and
Whereas, it is not appropriate
for the College staff to administer such as search; and
Whereas, it is necessary that
the Board of Trustees remains in compliance with proper procedures, laws
and regulations; and
Whereas, staff will be needed to
develop, coordinate, implement and assist the Board of Trustees in the
recruitment process for the process for the President and Chief
Financial Officer; and
Whereas, an important function
of the process will be to maintain communications linkages with the
Board of Trustees, the firm hired to lead the recruitment process, and
the community members serving on the recruitment committee;
Therefore, Be it Resolved, that
the Lansing Community College Board of Trustees retains the services of
Attorney Beverly Baligad to serve the Board as Recruitment/Search
Liaison; and
Be it Further Resolved, that the
College Administration will assign Mr. Steve Bennett to assist the
Recruitment/Search Liaison by providing support in the following areas:
clerical, scheduling, web page maintenance, phone calls, travel
arrangements, writing letters, and other tasks deemed necessary by the
Recruitment/Search Liaison; and
Be it Further Resolved that Ms.
Baligad may be permitted to utilize and retain additional expert
services as necessary to guide this effort.
The final paragraph of the resolution was offered by
Trustee Pelleran as a friendly amendment and accepted by Trustee
Smith
IT WAS MOVE by Trustee Smith and supported by Trustee
Rasmusson to approve the resolution.
Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried.
By-Law and Policy
Discussion
Ms. Baligad introduced
Ms. Jan Lazar.
Lazar presented the
policies that were discussed, reviewed and revised at the 3:00 pm Board
Policy Working Session.
The following policies
were forwarded for approval:
E100
E102
E103
EL 200 as amended
EL 201
EL 202 as amended
EL 204
EL 205
EL 206 as amended
EL 207
EL 208 as amended
GP 301 as amended
GP 302 as amended
GP 303 as amended
GP 305
GP 306
GP 308 as amended
BPR 402 delete and combine into BPR 403. (Re-number the remaining
sections.)
BPR 403 as amended
BPR 404
Just Cause Policy
Personnel and Compensation
Executive Summary (change effective date)
Capital Projects Budgeting Policy
Evaluation Policy
IT WAS MOVED by Trustee
Pelleran and supported by Trustee Smith to approve the above policies.
Trustee Pelleran,
Trustee Smith and Trustee Rasmusson thanked Jan Lazar and Bev Baligad
for their effort in the entire process.
Trustee Smith made a
friendly amended and Trustee Pelleran accepted to set the effective date
of the policies to May 15, 2006.
Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried
IT WAS MOVED by Trustee
Pelleran and supported by Trustee Smith to provide an additional 50
hours to the Mercer Group to assist the Board with the review and
completion of the remaining policies and to help implement them.
Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried
Information and
Announcements
Chairperson Laverty
reported his attendance at the ethanol fuel seminar at West Campus.
Laverty encouraged College personnel to attend a seminar called Building
the Capital Area’s Future on Wednesday, May 17, 2006 from 11:30 – 1:00
p.m. at the Holiday South Conference Center
Conference information
is on file with the official board materials.
Chairperson Laverty and
Trustee Pelleran attended the 39th Annual Community College
Recognition Banquet.
Trustee Pelleran
commented on this event and thanked the faculty and students.
Chairperson Laverty
attended the Cinco de Mayo event on campus and mentioned that the
Lansing Area Hispanic Business Association recognized interim President
Cardenas at the Hermann Conference Center.
Chairperson Laverty
thanked Dean Danford and Dean Souden for the Lean Conference series that
was at West Campus last week. Laverty announced the Women’s Resource
Center program coming up, the Beverly Hunt Award luncheon on May 24th.
He encouraged Board members to attend the luncheon. Laverty reported on
the Fire Academy Graduation on May 18th and the Annual
Scholarship awards breakfast on May 18th at 8:00 a.m., and
the Nursing program on May 12th where 98 nurses graduated.
Chairperson Laverty,
Trustee Smith and Trustee Pelleran commented on the success of the LCC
graduation ceremony and applauded everyone that helped to make this
event a great success.
Evelyn Lynn was also
recognized as being one of the graduates this year.
Board Members
Trustee Rasmusson
– Audit Committee
Trustee Rasmusson gave
the Audit Committee Report. He reported that the Committee is looking
at changes in the audit process due to new rules by the Government
Accounting Standards Board.
IT WAS MOVED by Trustee
Rasmusson and supported by Trustee Pelleran to rescind the amended
language made to 1.6.1 item #1 and #2 on October 17, 2005.
1.6.1 Authority and Powers Reserved by the
Board
More specifically, the duties of the Board
of Trustees shall include, but are not limited to, the following: 1)
appoint, evaluate, and/or remove the President, Vice-presidents,
Deans, and Departmental Chair level administrators; the terms
“Vice-presidents, Deans, and Departmental Chair level administrators”
shall mean any person paid by LCC, whether employee or consultant or
contract person, or person paid through a firm in which such paid person
has a legal or equitable ownership interest, and which payment in any
calendar year shall exceed that of the average full time faculty member;
2) review and approve all terminations and/or discharges; and
The revised policy will now read as:
More specifically, the duties of the Board
of Trustees shall include, but are not limited to, the following: 1)
appoint or remove the President and Vice President level administrators;
2) review and approve all consultant contracts; 3) approve the issuance
of College degrees and certificates; 4) adopt, develop, and define Board
and College policies; 5) establish an annual College budget; 6)
establish and authorize College tuition, course fees, and other fees
that apply to all students; 7) authorize the sale, purchase,
construction, and renovation of College land, buildings, and major
equipment; 8) define and review College strategic direction and goals;
9) institute and promote major College fund-raising efforts and
authorize the acceptance of gifts to the College; 10) authorize the
incurring of debt by the College; 11) evaluate the President, consistent
with 1.6.3.
Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried
PRESIDENT’S REPORT
Informational Items
College Spotlight
– Counseling Services
Dean Woods introduce
Louise Rabidoux and Christine DeLand from Counseling Services. Louise
provided a PowerPoint presentation regarding Counseling Services (the
presentation is on file with the official Board materials.)
There was a question
and answer period after the presentation.
AAT Degree Update
Dr. VanKempen:
Presented an update on the AAT Degree.
There was a question
and answer period.
Action Items
Approval of Minutes
- April 17, 2006 Regular Meeting; May 1, 2006 Policy Workshop; May 1,
2006 Special Meeting
President Cardenas
presented April 17, 2006 regular meeting minutes; May 1, 2006 Policy
Workshop minutes; and the May 1, 2006 special meeting minutes for the
Board’s review.
There were no changes.
Fiscal Year 2006 Revised Budget
Fiscal Year 2007 Proposed Budget
Denice Beckwith spoke briefly about the FY
2006 Amended Budget and the FY 2007 Proposed Budget.
Both the Fiscal Year 2006 Revised Budget and
the Fiscal Year Proposed budget are on file with the official Board
materials.
Facilities Fee
The FY 2007 Proposed Budget includes a
facility fee of $5 per billable hour beginning in Fall 2006. This
revenue will be cover additional costs for facility maintenance, for
lease fees, parking, and parking structures.
Course Fees
A schedule of course fee changes was
submitted for approval.
A copy of the schedule is on file with the official Board materials.
Human Resources –
Administrative Appointments, Terminations, and Leaves
There was nothing
to report out in regards to Administrative appointments, terminations or
leaves.
Health Care
Agreement
The Health Care
Agreement was ratified by the final three bargaining units and presented
for Board approval. A copy of the agreement is on file with the
official Board materials.
Bank Resolutions
Interim Director of Finance Beckie Beard
presented a Bank Resolution for Board approval. The resolution allows
Ms. Beard to purchase an Open Penalty Lost Security Bond and
subsequently sell shares owned by the College.
Finance - Approval of Bids, Approval
of Consulting Services
Ms. Beckie Beard
presented the following bids for the Board’s approval:
GM Team Build II –
Making the Plan in the amount of $330, 000. The recommendation was for
a Sole Source to be given to Development Dimensions International.
Crosswalk Curriculum
for High School Diploma Completion Initiative in the amount of $4,000.
The recommendation was for a Sole Source was given to Barb Shimnoski.
Gannon Building 2006
Exterior Masonry Restoration in the amount of $263,136. The
recommendation was to award the bid to Borner Restoration.
Architech & Engineering
Consultant Services in the amount of $194, 000. The recommendation was
to award the bid to Carl Walker Inc.
Methodology for ADA
Accreditation Requirements in the amount of $4,350. The recommendation
was to award the bid to DH-Meth-Ed Consultants from Tallahassee,
Florida.
IT WAS MOVED Trustee
Smith and supported by Trustee Pelleran to approve the action items of
the President’s Report.
Roll call vote:
Ayes: Smith, Rasmusson, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried
CLOSED SESSION
IT WAS MOVE by Trustee
Pelleran and supported by Trustee Smith to go into closed session for
the purpose of discussing strategy and negotiations sessions connected
with the negotiation of a collective bargaining agreement.
The Board entered into
closed session at 8:28 p.m.
The Board returned to
open session at 8:45 p.m.
PUBLIC COMMENT
There were no public
comments
The Board evaluated the
meeting.
ADJOURNMENT
IT WAS MOVED by Trustee
Proctor and supported by Trustee Pelleran to adjourn the meeting.
Ayes: Smith, Rasmusson,
Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent : Canady
Motion Carried
The meeting adjourned
at 8:50 p.m.
