May 25, 2007
Banner Project Implementation Update
The overall Banner project is on budget and a detailed project plan for the Finance system has been completed. Project plans for Financial Aid, Human Resources, Student, and Training are expected to be completed by June 30. Below is an update on the Finance System, which is the first Banner system scheduled to go live.
Finance Implementation Schedule
The Banner Finance system is scheduled to go live using a phased-in approach. The first phase goes live July 2, 2007, and will involve purchasing, general ledger, accounts payable, and cash receipts not related to student transactions. The next phase goes live on September 28, 2007 and will involve fixed assets. No change to LCC card and expense reports will be made until late Fall 2007. As payroll processing is part of the Human Resource system, which is scheduled to go live until January 1, 2008, all timesheet data and recording of payroll transactions will continue to be entered into Oracle. All student system transactions will remain within the Oracle system until the student system goes live in phases scheduled to begin February 2008.
It must be emphasized that all go-live dates are contingent upon several tasks being successfully completed beforehand, such as security procedure development, self-service functional training, policy and procedure development, and testing, just to name a few. For the finance system, these tasks are being performed between now and July 2.
Finance End User Training
Considering many components of our daily operations at LCC are not changing, End User training for the Finance system will be targeted first to those employees who will be immediately affected. Employees who regularly prepare requisitions and approve transactions have been notified about the training that will occur in June. Pilot training sessions will be conducted in early June in order to refine final end user training content and materials.
Chart of Accounts
The budget officers representing college divisions, along with LCC Controller Randall Roy, were charged with the task of developing a chart of accounts that facilitates the recording and reporting of financial data for end users and our governing body. The new chart of accounts accomplishes this task.
The elements of the chart are fund/org/account/program/activity/location, also known as FOAPAL. The fund, by definition, defines the source of funds. This has not varied much from our current Oracle account structure. The organization is a budgetary unit and reflects our current organizational chart which corresponds with the cost centers within Oracle. The account corresponds with expense types in Oracle. The new account codes allow for more detailed reporting as required by various regulatory agencies and our governing body. The program is numerical and facilitates our ACS reporting needs which converts from the task in our current system.
An Open Forum on Banner Finance was held on May 22 and over 35 staff attended. Other Open Forums will be held periodically to address employees' questions and obtain their comments and suggestions.
If you have any questions or comments, please feel free to contact Jack Bergeron at extension 1478 or email bergerj@lcc.edu.
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Inside this Issue May 2007
- LCC Budget Update
- Banner Project Implementation Update
- Businees & Community Institute Realignment
- LCC Foundation Quarterly Report
- University Center Update
- Capital Area Information Technology Apprenticeship Initiative
- New Main Campus Catering Menu
- New Hires and Promotions
- Faculty and Staff Noteworthy Accomplishments
- Printable PDF Version of this Issue
- News to Use Archives