Accounts Payable

The Accounts Payable office is responsible for satisfying invoice obligations to our vendors, processing expense reports, and administering the travel process.

Accounts Payable Check-Runs are on Tuesdays, at 3:00pm.  To ensure timely payment, all invoices must be in accordance with the LCC Purchasing Policy, and be submitted by vendors to the LCC billing address:

Lansing Community College
7110 Accounting & Payroll
PO Box 40010
Lansing, MI  48901-7210) and be i

If you are a new vendor, please be sure you have filled out your W-9 form, before you invoice LCC, and mail it to the billing address above.

The following information outlines the necessary steps to follow for LCC employees and vendors alike, to achieve timely invoice payment:

• A Purchase Order (PO) number must be established in accordance with the LCC purchasing policy.
  • Purchase orders can be established through the use of Requisitions or Blanket Purchase Orders.  In either case, it is LCC policy that the purchase order be given to the vendor before their goods or services are provided to LCC, so they can include it on their invoice.
  • Invoices not bearing the correct purchase order will be rejected back to the vendor.
  • Any given invoice must indicate only a single purchase order, from which payment is to be processed.
  • LCC does not accept responsibility for goods or services purchased outside of LCC Purchasing Policy requirements. Contact Purchasing for any clarification you may need with the policy.
• The Receiving Goods Document ("receiver)" must be correctly completed.
  • If you are unauthorized to perform this process, please contact the Organizational Development department for training.  If you have successfully completed training, please contact Purchasing for help with your receivers. 
  • A "receiver" does not create a payment, but instead it is the department's indication that the services or goods have been provided to LCC, and that payment can be released.
• Finally, an invoice must be submitted to LCC, which includes:

  • Vendor Name
  • Remittance Address
  • Vendor Phone Number
  • Purchase Order Number
  • Invoice Number
  • Invoice Date
  • Description of Items
  • Number of Units of Each Item
  • Unit Cost of Each Item (Must be equal to or less than the Purchase Order amount for that item)
  • Total Amount for the Invoice

  • Please use this Invoice if your organization does not have one of its own.  NOTE:  the fields marked with * are required fields, and the invoice will be rejected if this information is not included.  Only the fields in yellow are able to be edited.
  • LCC monitors the quality of all aspects of business performance.  Venders who abide by LCC policies and consistently deliver their products timely and satisfactorily will remain in our favor.

Fiscal Year 2008-09 Supplier Check-Run Schedule*
July	1	8	15	22	29
August	5	12	19	26
September	2	9	16	23	30
October	7	14	21	28
November	4	11	18	25
December	2	9	16	23	30
January	6	13	20	27
February	3	10	17	24
March	3	10	17	24	31
April	7	14	21	28
May	5	12	19	26
June	2	9	16	23	30

= College Closed (No Check-Run On These Dates)