Accounts Payable
The Accounts Payable office is responsible for satisfying invoice debts to our Suppliers, processing expense reports, and administering the travel process.
Accounts Payable Check-Runs are on Tuesdays, at 3:00pm. To ensure timely payment, all invoices must be submitted by suppliers to the LCC billing address (7110 Accounting & Payroll, Lansing Community College, PO Box 40010, Lansing, MI, 48901-7210) and be in accordance with the LCC Purchasing Policy.
If you are a new vendor, please be sure you have filled out your Request for Taxpayer Identification Number and Certification (W-9) form, before you invoice LCC, and mail it to the billing address above.
The following information outlines the necessary steps for LCC employees and vendors alike, to understand how to achieve timely invoice payment:
- A Purchase Order (PO) number must be established in
accordance with the LCC purchasing policy.
- Purchase orders can be established through the use of Requisitions or Blanket Purchase Orders. In either case, it is LCC policy that the purchase order be given to the vendor before their goods or services are provided to LCC, so they can include it on their invoice.
- Invoices not bearing the correct purchase order will be rejected back to the vendor.
- Any given invoice must indicate only a single purchase order, from which payment is to be processed.
- LCC does not accept responsibility for goods or services purchased outside of LCC Purchasing Policy requirements. Contact Purchasing for any clarification you may need with the policy.
- The Receiving Goods Document ("receiver)" must be
correctly completed.
- If you are unauthorized to perform this process, please contact the Organizational Development department for training. If you have successfully completed training, please contact Purchasing for help with your receivers.
- A "receiver" does not create a payment, but instead it is the department's indication that the services or goods have been provided to LCC, and that payment can be released.
- Finally, an invoice must be submitted to LCC, which
includes:
- Vendor Name
- Remittance Address
- Vendor Phone Number
- Purchase Order Number
- Invoice Number
- Invoice Date
- Description of Items
- Number of Units of Each Item
- Unit Cost of Each Item
- Total Cost for Each Order of Items
- Subtotal for the Entire Order
- Cost for Shipping (if any)
- Tax (In Michigan LCC is Tax Exempt)
- Total Amount for the Invoice
- Please use this Invoice as a model for your own invoices, or simply as your invoice if your organization does not have one of its own.
- NOTE: in this invoice the fields marked with * are required fields, and the invoice will be rejected if this information is not included. Only the fields in yellow are able to be edited.
- Vendors and Employees who routinely refuse to adhere to the LCC Purchasing Policy may lose the ability to do business with and for Lansing Community College.
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Fiscal Year 2007-08 Supplier Check-Run Schedule |
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July |
3 | 10 | 17 | 24 | 31 |
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August |
7 | 14 | 21 | 28 | |
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September |
4 | 11 | 18 | 25 | |
|
October |
2 | 9 | 16 | 23 | 30 |
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November |
6 | 13 | 20 | 27 | |
|
December |
4 | 11 | 18 | 25 | |
|
January |
1 | 8 | 15 | 22 | 29 |
|
February |
5 | 12 | 19 | 26 | |
|
March |
4 | 11 | 18 | 25 | |
|
April |
1 | 8 | 15 | 22 | 29 |
|
May |
6 | 13 | 20 | 27 | |
| June | 3 | 10 | 17 | 24 | |
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= College Closed (No Check-Run On These Dates) |
